Administrative Assistant

Location
Aurora, CO
Posted
May 17, 2017
Institution Type
Four-Year Institution



University of Colorado Denver l Anschutz Medical Campus

Colorado School of Public Health Extension for Community Health Outcomes (ECHO) Administrative Assistant

Position #733604 - Requisition 09597

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The Extension for Community Health Outcomes (ECHO) has an opening for a full-time University Staff (unclassified) Administrative Assistant position.



The University of Colorado Denver Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.



A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

Job Summary:

This class describes the third administrative assistant level. Positions in this level have the flexibility and latitude in adapting practical approaches or routines for various situations. Work includes, but is not limited to, positions that are authorized to make exceptions to eligibility requirements, quotas, and fees or charges; design work methods used by others; perform desk top publishing, including the design, layout, paste up, and editing of program documents; produce technical documents, such as scientific papers, use several software packages; release official information or documents that are legally confidential depending on the reason, requestor, and document requested; schedule facilities, such as class or conference rooms, by determining the eligibility of the event and group; plan events by writing specific orders and compiling operating expense data, arranging the logistics and equipment, selecting menus and caterers, designing decorations, scheduling the site, locating selected presenters, setting reservation deadlines, and making transportation and lodging arrangements for participants; create and sign correspondence without prior instructions where the content varies based on the nature of issue being addressed; and, complete the forms to adjust or transfer funds as restrictions change or to cover shortages, and authorize expenditures for office supplies.

The Administrative Assistant will provide financial and administrative support for Extension for Community Health Outcomes Colorado (ECHO CO). This position will have grant and procurement responsibilities along with providing general office support. Grant and procurement responsibilities will include (and are not limited to) working in CU Marketplace and Concur to place orders, assisting staff with procurement card and travel expense reports, assisting staff with travel arrangements, creating purchase orders, payment vouchers and non-employee reimbursements, verifying expenditures, maintaining detail expenditure tracking system for reporting on grants and ensuring the propriety of all transactions in accordance with all State, and University rules and regulations, and other duties as assigned. General office support responsibilities will include (and are not limited to) scheduling meetings/events, preparing and distributing materials, taking minutes, and arranging venues and catering. This position will assist with the day-to-day operations of the Program Center, including ordering supplies, handling incoming and outgoing mail, organizing conference calls and Zoom meetings, managing the calendar for program leadership as well as general office duties including filing/archiving/copying/labels, greeting guests for all programs located in the Nighthorse Campbell Native Health Building and assisting, as needed, with directions in the building, and other duties as assigned. This position will provide assistance to and work under the guidance of the Business Services and Fiscal Manager to ensure efficiency for ECHO CO. programs.

Salary and Benefits:

The salary range for this full-time position has been established at $35,000 to $46,488 and is commensurate with skills and experience.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.

The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications

Minimal Qualifications

Two (2) years of general clerical experience.

Substitution: College or university course work appropriate to the work assignment, may substitute on a year for year basis for the experience.

Preferred Qualifications

  • Two (2) years' experience working at a higher education institution with experience working with information systems and financial applications.
  • Experience working with Financial, Administrative and Procurement Regulations and Procedures, and utilizing Accounting Principles and Practices.
  • Experience working with CU procurement and accounting software such as PeopleSoft, Marketplace and Concur systems
  • Experience in planning and managing events.
  • Two (2) years' experience working with Microsoft Office Suite.


Competencies

  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Attention to detail.
  • Demonstrated commitment and ability to advance diversity and inclusion.
  • Proficient skills in Microsoft Office applications, especially Word and Excel.
  • Excellent organizational skills and ability to assist with multiple projects.
  • Self-motivated and ability to work independently in an outcomes-based work culture as well as contributing to the work of a team.



Special Instructions to Applicants:Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to Kara.Price@ucdenver.edu.

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 3-5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 05/30/2017. Those who do not apply by 05/30/2017 may or may not be considered.



Job Category: Administrative Support and Related

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 21674 - CSPH-ECHO

Schedule: Full-time

Posting Date: May 16, 2017

Closing Date: Ongoing

Posting Contact Name: Kara Price

Posting Contact Email: Kara.Price@ucdenver.edu

Position Number: 00733604

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