Senior Library Associate, Digital Services

Washington, D.C.
May 16, 2017
Institution Type
Four-Year Institution


Job Description Summary:

GW Libraries and Academic Innovation, the nexus for cross-disciplinary collaboration across campus, is responsible for online learning programs, academic technology, and faculty teaching initiatives. Encompassing Gelman, Eckles, and VSTC, the GW Libraries support the research and learning goals of undergraduates, graduates, and faculty of the university in a highly collaborative, dynamic, and deeply engaged intellectual community. Reporting to the Digital Services Manager, the Senior Library Associate of Digital Services works within the Division's Special Collections Research Center.

The Senior Library Associate of Digital Services works in a highly collaborative Library environment to increase and enrich online access to the Libraries' collection of rare and unique materials, including strong collections documenting the American labor movement, higher education, DC and Foggy Bottom history, and nearly two centuries of GW University history. The incumbent is responsible for the following duties:

  • Manages workflow for fulfilling patron digitization requests, including physical flow of original materials, producing cost estimates, digitizing according to institutional specifications, tracking time, and coordinating with Public Services unit for billing and delivery of files
  • Develops and executes digitization project workflows, including overseeing 1 - 2 student workers, estimating timelines, tracking time, and managing physical flow of original materials in accordance to priorities set by Digital Services Manager
  • Coordinates quality control workflows and quality standards over in-house and vended digitization projects
  • Prepares and uploads materials to in-house digital asset management system and third party access systems, including batch processes for generation of access derivatives, OCR, automated and manual generation of metadata, and collaborative development of batch upload workflows
  • Collaboratively assesses costs and outcomes of digitization projects, including assessment of web analytics usage data, and contributes to ongoing efforts to make the program more nimble and streamlined
  • Organizes and updates documentation for equipment, workflows, and program digitization standards
  • Collaborates with colleagues in GW Libraries and other units on campus on digital projects (e.g., crowdsource transcription, digital exhibits, social media outreach)

The position is based at GW's Foggy Bottom Campus in Washington, DC. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
  • Experience working in a research library or other cultural heritage institution
  • Familiarity with digitization and digital library research and practice, including emerging technology trends related to digitization and image capture technology and file format and quality standards for digitized text, image, audio, and video
  • Demonstrated ability to manage projects, design and execute workflows, set goals and meet deadlines and objectives
  • Familiarity with tools to track project workflows and time tracking (e.g., Trello, Everhour, Excel)
  • Familiarity with standards for care and handling of rare and fragile materials, including audio-visual material
  • Familiarity with methods for tracking and assessing costs, outcomes, and usage/analytics data
  • Experience with digital image editing software (e.g., Photoshop)
  • Knowledge of digital asset management systems (e.g., Hydra/Fedora, DSpace, or CONTENTdm), finding aid systems (Archivists Toolkit or ArchivesSpace), and third-party public access portals (e.g., Internet Archive, Wikimedia Commons, Flickr, Digital Public Library of America, HathiTrust)
  • Comfort working in a production environment while following best practices for material handling and preservation quality digitization
  • Superior attention to detail, problem solving skills, and customer service skills
  • Demonstrated ability to work in a fast paced environment and handle multiple projects simultaneously
  • Clear written and verbal communication skills, including ability to document workflows
  • Ability to work in a team based environment and with a diverse clientele


Campus Location: Foggy Bottom College/School/Department: University Libraries Family Libraries Sub-Family Library Services - Staff Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday- Friday; 8:30am-5:30pm Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

In order to gain a better understanding of your experience, the professional experience section of your resume must include months in addition to years. For example, instead of “2014 – 2015,” it should include “April 2014 – January 2015” or similar information.

Internal Applicants Only? No Posting Number: S006149 Job Open Date: 02/23/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Does the professional experience section of your resume include months?
    • Yes
    • No
  2. * What is your expected salary range?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents


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