Director of Sponsored Programs

Stony Brook, NY
May 16, 2017
Institution Type
Four-Year Institution
Job Description

Director of Sponsored Programs-1701512

Required Qualifications: (As Evidenced by an Attached Resume)

Bachelor's Degree in appropriate field. Seven (7) years of full time progressive diverse and directly related complex technical experience in the area of research administration. In depth understanding of the fiscal and legal implications of Sponsored Programs actions related to federal and non-federal grants, contracts and clinical trials. Experience with internal and external systems used in the development and submission of research proposals (e.g., COEUS, Huron Click, etc.). Previous Supervision experience of professional staff. Experience effectively managing multiple priorities in a high-pressure, dead-line driven environment with a high degree of accuracy and organization.

Preferred Qualifications:

Advanced degree (Master’s or PhD) or appropriate professional certification (e.g., CRA). Additional years of full time progressive diverse and directly related complex technical and managerial experience in the area of research administration. Knowledge of pre-awards issues related to intellectual property and clinical trial policies. Experience in a research intensive higher education institution. Strong evidence of success as a leader.

Brief Description of Duties:

The Director of Sponsored Programs provides leadership, guidance and superior client service in the provision of all pre-award services to the research community at Stony Brook University. The Director leads a team of approximately 15 professionals who are responsible for the approval and submission of proposals to external sponsors for funding. This position reports to the Associate Vice President for Research and is a member of the senior staff of the Office of the Vice President for Research.

  • Responsible for the day-to-day operation of the Office of Sponsored Programs which includes supervision and personnel management of 15 staff members as follows: the Grant Administrators team, the Contracts Administrator team, the Clinical Trails team, the Account Establishment Unit, as well as two administrative support personnel.
  • Active presence in national research administration organizations such as NCURA, SRA and FDP. Review, revise and update OSP policy as needed.
  • Attend conferences and workshops to keep abreast of current events and changes in research administration.
  • Ensure that all campus pre-award activity, such as grant and contract proposal submissions and award establishment, is handled in a timely and correct manner according to federal, state, local, and campus policies and procedures.
  • Interact with the Principal Investigators and campus community on larger OSP/campus issues.
  • Continual outreach to the research community on training opportunities and support provided by OSP.
  • Liaise closely with related offices on campus (i.e., Tech Licensing, Research Compliance, Proposal Development, Legal) as well as off campus (i.e., SUNY Research Foundation) that are critical to the pre-awards process.
  • Maintain regular communications with Research Deans and Administrators at the department or college level who are responsible for the development of funding applications regarding changes to federal or state regulations related to pre-awards.
  • Troubleshoot complex or sensitive issues related to pre-awards research administration and streamline practices when possible.
  • Work with colleagues in OVPR on group initiatives/projects and outreach to departments.
  • Participate in Senior Staff meetings, Research Advisory Committee (RAC), campus or SUNY committees as needed, Co-Chair the Departmental Administrative Committee (DAC).
  • Liaison with Research Foundation Central Offices for legal, FOIA/L and other policy/procedural matters.
  • Liaison with Stony Brook Foundation on decisions regarding appropriate assignment of incoming sponsored funds and transition funds to RF in cases of split funding.
  • Liaison with sponsors on complex matters or policy issues.
  • Other duties or projects as assigned
  • Special Notes: FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

    Stony Brook University is 100% tobacco-free starting January 1, 2016. See our policy and learn more at

    About Stony Brook:

    Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Pollock-Krasner House in East Hampton, New York, Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

    Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

    If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

    Official Job Title: Director
    Job Field: Administrative & Professional (non-Clinical)
    Primary Location: US-NY-Stony Brook
    Department/Hiring Area: Office of Sponsored Programs-The Research Foundation for The State University of New York at Stony Brook
    Schedule: Full-time Day Shift 8:30 am - 5:00 pmOffice of Sponsored Programs-The Research Foundation for The State University of New York at Stony Brook
    Posting Start Date: May 14, 2017
    Posting End Date: Jun 15, 2017, 10:59:00 PM
    Salary: $106,000 - $127,000 Commensurate with Experience
    Salary Grade: E7


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