LAS Program Associate

Location
Raleigh
Posted
May 13, 2017
Administrative Jobs
Academic Affairs
Institution Type
Four-Year Institution

Position Number: 00103133

Primary Function of Organization Unit: LAS is a translational research lab focused on the development of new analytic technology and analysis tradecraft. The new technologies will help us understand the underlying scientific principles and analytics required to meet the complex and dynamic challenges presented by "Big Data." The new tradecraft will help us discover, understand, and enhance critical aspects of intelligence analysis. These new technologies and tradecraft will be brought together through the development of user experiences that allow engagement with the data, tools, and techniques to achieve mission outcomes.

Essential Job Duties: The LAS Program Associate will perform a variety of financial and administrative duties in support of the Laboratory for Analytic Science (LAS). Duties include, but are not limited to: * Serve as the first point-of-contact for financial and administrative inquiries from LAS performers and employees across the University and government * Monitor spending and balances on multiple fund-types, including sponsored research, state, and trust funds. Ensures fund availability before processing and approving spend requests. * Initiate and process other financial transactions such as reconciling p-card statements, processing reimbursements for workshop speakers, and processing other * Serve as the travel coordinator for LAS; initiates travel reimbursements, monitors compliance with federal and NCSU regulations * Manage the hiring process for all LAS no-pay and temporary employees. Reviews requests, drafts offer letters, and on-boards all employees. * Coordinate LAS workshops and seminars; manages attendee lists, orders refreshments, and coordinates other logistics for events. * Attend LAS meetings, records and distributes meeting minutes. * Independently compose correspondence to faculty, government, university and industry contacts. * Provide general office support for LAS employees and performers. * Other duties as assigned. ** This position requires the incumbent to obtain (through the employer) and maintain security clearance to perform government-related responsibilities.

Minimum Education/Experience:

Department Required Skills: * Knowledge of Google Mail, Calendar, Drive and other Google Applications (or similar) * Efficiency in Microsoft Excel, Word, and Powerpoint * Strong interpersonal, computer, and organizational skills * Demonstrated written and oral communication skills with a focus on providing outstanding customer service * Ability to work independently and as part of a team * Ability and willingness to work cooperatively with others * High degree of discretion in dealing with sensitive information * Ability to obtain and maintain a security clearance.

Preferred Experience, Skills, Training/Education: * Bachelor's degree strongly preferred * Prefer candidates who currently hold an active security clearance. * 3 years experience in a professional or academic environment * 3 years experience as an integral member of a support team * Experience with other cloud-based, file-sharing products is desirable

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.