Visiting Production Coordinator for Performances and Events - Krannert Center for the Performing Ar

Champaign, IL
May 13, 2017
Institution Type
Four-Year Institution

Visiting Production Coordinator for Performances and Events

Krannert Center for the Performing Arts

The Krannert Center for the Performing Arts at the University of Illinois at Urbana-Champaign seeks an organized, pro-active individual to serve as the Visiting Production Coordinator for Performances and Events. This is a full-time, 12-Month, benefits-eligible visiting academic professional position who works with other professional staff under the direction of the Events Director and is responsible for the planning and implementation of performance and rental events in the five-venue performing arts facility that is the Krannert Center for the Performing Arts. Annually, events include approximately 75 professional touring acts, 90 rentals, and 100 School of Music performances, as well as new work projects in support of the Center's research mission. This position could become permanent at a later date.

Major Duties and Responsibilities

  • Assure the success of the specific event assigned through establishing priorities, overseeing the daily workflow, acting as a liaison with the external group, gathering and communicating information, assigning tasks appropriately, and managing the extra-help employees hired specifically for an event.
  • Negotiate schedules and contract provisions with touring artists, tour managers and other non-University staff.
  • Work collaboratively with members of the Krannert staff to plan the use of the building and its physical resources.
  • Act as a liaison between the Center and visiting artists, handling sensitive information related to artist's itineraries, including artists' hotel and transportation needs.
  • Work independently to ensure all logistical aspects of upcoming productions have been addressed.
  • Make decisions daily based on pre-determined production budgets on how to best allocate equipment and labor funds to fulfill production requirements.
  • Maintain database of productions for archival purposes.
  • Discuss room setups with clients/artists, then design and create event setup drawings using VectorWorks.
  • Create event information sheets using Filemaker and distribute to staff.
  • Create event bills for visiting artist productions and rental clients.
  • Review payroll for event staff, ensuring union contract rules and overtime is correct and submit it to human resources for processing.
  • Maintain filing system to ensure correct accounting of expenses for performances and events.
  • Lead student employee recruitment campaigns on behalf of the Events department at Krannert Center.
  • Manage workloads of IATSE crews, student crews, and graduate assistant employees through scheduling, assigning duties and overseeing workflow.
  • Effectively communicate with IATSE representatives and stage hands regarding crew calls.
  • Run crew calls by supervising work being done on the day of setup and performance.
  • Guest lecture in Theatre Department production classes (if experience permits).

Position Requirements and Qualifications


Required: Bachelor's degree.


Required: Experience in event production management, stage management, and/or stage technical experience. Experience interacting with performing artists.

Preferred: Minimum two years of experience in event production management. Experience/expertise in presenting or producing world premiere works and the use of innovative technologies in theatrical environments.

Training, Licenses or Certifications:

Required: Valid driver's license.

Knowledge Requirements:

Preferred: Working knowledge of touring arts industry standards and practices.

To ensure full consideration, please create your candidate profile at and upload your cover letter, resume, and the names/contact information for three professional references by May 26, 2017. Applicants may be interviewed before this close date; however, no hiring decision will be made until after that date. For further information about application procedures, please contact Nicole Bromley at Salary is commensurate with experience and qualifications.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

Organization Name: KCPA-Admin-St
College Name or Administrative Unit: Fine and Applied Arts
Category: Academic Professional
Open Date: 05/12/2017
Close Date: 05/26/2017


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