Visiting Academic Advisor and Study Abroad Coordinator- Department of French and Italian (A1700292)

Champaign, IL
May 13, 2017
Institution Type
Four-Year Institution

The Department of French and Italian at the University of Illinois at Urbana-Champaign is seeking a Visiting Academic Advisor and Study Abroad Coordinator. The Advisor will administer all undergraduate-related matters in the Department of French and Italian, advise students about the French majors and the French minor; administer the Study Abroad Programs under the academic oversight of the Department of French and Italian (FRIT); teach two undergraduate courses per academic year.

  • Meet with current and prospective undergraduate students to advise them about the majors and the minor in French
    • Discuss and monitor appropriate requirements for each student who has earned 10 hours, monitoring progress towards the degree. Evaluate course content to determine course articulations between UIUC course offerings and transfer credits. Disseminate communications about the program, internship and job opportunities, etc. to current and potential French majors and minors. Write welcome letters to students who have declared an interest in the French major. Confirm the graduation list from LAS each term.
  • Support and contribute to departmental efforts to strengthen and broaden the undergraduate program in French and increase the numbers of majors and minors through contributions to the curricular development and the organization of appropriate academic activities, such as an undergraduate research symposium.
  • Facilitate and support the assessment of Learning Outcomes for FRIT undergraduate students.
  • Serve as the FRIT liaison to the advisory community of LAS and the campus as well as attend meetings pertaining to undergraduate education on campus as appropriate.
  • Serve as the FRIT liaison to the Program in Foreign Language Teacher Education as necessary.
  • Participate in the FRIT Committee on Undergraduate Studies as an ex officio member, and serve on other departmental, School, and campus committees as necessary and appropriate.
  • Inform the faculty in a consistent manner on undergraduate matters.
  • Provide a list of French majors eligible to be considered for departmental awards; with faculty consultation, facilitate the organization the department's awards ceremony.
  • Develop and maintain web presence for the undergraduate programs of the department (undergraduate pages of the FRIT website, Facebook etc.) with the assistance of the office manager. Consistently disseminate information related to events and opportunities for minors and majors and for alumni.
  • Develop and maintain FAQs on the departmental website Review and edit pertinent information for posting on the website and social media and for dissemination to undergraduate students through email
  • Outreach to undergraduate alumni of French through periodic mailings of newsletters or other pertinent program-related content.
  • Meet with and advise undergraduate students interested in participating in one of the three study abroad programs in France: IPP, Arles, Sciences Po. Advise students enrolled in a French study abroad programs about financial, academic, and other issues that arise during the program.
  • Advertise and recruit for all French undergraduate study abroad programs (currently IPP, Arles Summer Program, Sciences Po)
  • Class visits, informational meetings, mailings, brochures
  • Visa-related paperwork, transcripts, health documents, emergency contact information
  • Serve as back-up point of contact to troubleshoot problems with parents of students studying abroad or refer to the appropriate contacts in LAS or at campus-level.
  • Prepare necessary paperwork related to all French study abroad programs in collaboration with the LAS Study Abroad Office.
  • Meet with each returning student to determine FRIT course equivalencies; correspond with other departments for equivalencies of study abroad courses; and process course articulations.
  • Review the draft budget prepared by the on-site directors in consultation with the Head of FRIT and with LAS.
  • Collaborate with the LAS Study Abroad Office on all administrative matters pertaining to all department study abroad programs in France. Correspond with the LAS Student Academic Affairs Office and corresponding offices on campus about the credit/no credit option selected by students studying abroad.
  • Collaborate with specialists and LAS administrators on study abroad program design and administration.
  • Represent French study abroad programs at fairs and other promotional events.
  • Maintain accurate records of all French study abroad activities for the purpose of reviews, documentation, and promotion of these activities.
  • Chair the department's Study Abroad Committee to select the participants for the Sciences Po exchange, as well as the awardees of the Mainous Scholarship, and discuss any matters related to the study abroad programs. Inform the faculty in a consistent manner on study abroad matters such as on-site course offering, program changes, on-site hires, etc.
  • Assure the academic oversight of study abroad programs by visiting the Illinois Program in Paris yearly to assess the quality of courses offered and discuss any program-related matters, unless other arrangements are made.
  • Serve as contact for the directors of our partner organizations in France.
  • Develop and maintain web presence for the departmental study abroad programs in France (study abroad pages of the FRIT website, Facebook etc.) with the assistance of the office manager. Consistently disseminate information related to events and opportunities to undergraduate students of French.
  • Teach two courses per academic year for the undergraduate program in French to contribute to curriculum development and stay current with trends in undergraduate pedagogy.


This is a visiting full-time academic professional position. Position may become non-visiting in the future. Salary is commensurate with experience. Starting date is August 16, 2017. Interviews may take place prior to the closing date, however no hiring decision will be made until after that date.


Master's degree in French or related field required. Preferred: French or related field.

Other required qualifications include: Native or near-native proficiency in French and English; strong written, oral, and interpersonal communication skills; reliability and discretion; demonstrated ability to handle multiple, detail-oriented tasks autonomously in a fast-paced work environment.

Preferred qualifications include: two years of undergraduate student advising or assisting undergraduate program and curricular design and management, two years of study abroad program management, and teaching experience in French at the undergraduate level in a university setting.


To apply, create your candidate profile through the University of Illinois application login page at Required materials include CV, and contact information for three professional references. Only applications submitted through the University of Illinois Job Board will be considered. To ensure full consideration, the applicant must submit all required application materials by May 26, 2017.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. For further information please contact

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

College Name or Administrative Unit: College of Liberal Arts and Science
Category: Academic Professional
Title: Visiting Academic Advisor and Study Abroad Coordinator- Department of French and Italian (A1700292)
Open Date: 05/12/2017
Organization Name: French


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