Vendor Maintenance Specialist / Project Asst III

May 13, 2017
Institution Type
Four-Year Institution
About The Unit: The University of Chicago Shared Services Office (SSO) is a customer service organization focused on providing user-friendly, high quality and cost effective administrative services to the university community. The SSO offers key procure-to-pay and human resource transaction services to customers through consistent processes and enabling technology.

Unit Job Summary: Vendor Maintenance Specialist / Project Asst III: The Vendor Maintenance Specialist is responsible for creating and maintaining vendor files. Essential Functions: - Performs data entry functions related to vendor creates and vendor management - Responsible for accuracy of the vendor files - Responsible for data transfers - Coordinates data file interface between FileMaker databases and accounts payable databases - Responds to supplier inquiries related to supplier record - Manages relationships with suppliers as required and appropriate - Verifies vendor change requests and updates in necessary systems in accordance with maintenance procedures - Conducts periodic audit of vendor database - Performs miscellaneous functions and/or projects as directed by the Supplier Relationship Supervisor

Unit Education: High school diploma or GED required College degree preferred, preferably in accounting or business administration

Unit Experience: Required Experience: - Experience working in a database system environment; preferably in a Purchasing and/or Payments department - Experience in a customer service environment - Strong personal computer and mainframe system skills Desired Experience: - Previous experience in a higher education institution - Familiarity with administrative processes, procedures, and systems within a university setting - Skill and knowledge of computer tools including MS Office and FileMaker Pro

Unit Job Function Competencies: - Basic knowledge of accounting principles and accounts payable practices/techniques - Ability to communicate effectively and professionally both verbal and written - Ability to participate as a team player and positively influence group activity - Working knowledge of interfaces between accounts payable and other financial systems - Attention to detail - Ability to prioritize and handle numerous tasks on a daily basis - Excellent verbal and written communication skills required

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