Human Resources Manager

May 13, 2017
Institution Type
Four-Year Institution
About The Unit: The Department of Economics is recognized as one of the world's leading economics departments. It is known for having more Nobel Prize laureates and John Bates Clark medalists in economics than any other university.

Unit Job Summary: Oversees all human resources activities for unit student employees. Process student assignment forms and manage student jobs in WorkDay; adding, extending and ending jobs on a quarterly basis. Administer and supervise work study assignments. Ensure students adhere to University employment guidelines. Work with students who are visa holders to obtain the proper work authorization as needed. Coordinates student employment with other campus administrators. Resolve employment and payroll problems including over/under payments. Develops and facilitates, in conjunction with administrators, a strategic plan for processing student teaching assignments Prepare invoice for the College for reimbursement of TA and Graduate Student Lecturer salary expenses. Ensures offer letters for student lecturers are properly executed. Notify the Dean of Students of teaching assignments for the recording of GAI credits. Manage position creation, hiring process, promotion, lateral moves, reappointments, summer salaries, administrative supplements, housing allowances, period activity payments, one-time payments, compensation changes and terminations for academic employees in WorkDay. Ensure appointments are processed accurately and work together to resolve any issues that arise. Assists new academic hires with on-boarding, benefit enrollment, payment elections, and any additional required form. Advise faculty and identifies resources available to them. Work to resolve all under/over payments and benefit issues. Coordinate visiting academics insurance coverage; communicate with OIA as needed for J-1 Scholars insurance requirements. Manage OAA and faculty leave of absences in WorkDay. Process payroll transfers in PETS. Provide employment letters to faculty and OAAs traveling abroad. Meet with faculty to determine personnel needs and compensation levels. Manage the department's staff searches by creating job description and posting positions on the University website, reviewing applications, conducting interviews, reference checks and scheduling clerical tests. Resolve problems with background checks, request exceptions as needed. Work with potential candidates to obtain visas as needed. Process time cards and bi-weekly adjustment forms, staff bonuses, compensation changes, staff promotions and terminations in WorkDay. Assist new hires with on-boarding, benefit and payment elections and any additional required forms. Monitor, edit, and approve, non-exempt employee timesheets on a weekly basis and approve absence requests in UChicago Time. Prepare and process FMLA paperwork and process in WorkDay. Manage the department's temporary staff searches and monitor their ERISA hours. Develop a protocol for handling temporary assignments to ensure a proper workflow and oversee its implementation. Supervises part-time staff. Serve as liaison with external lawyers and Office of International Affairs staff to process visa requests for staff, academics and faculty. Process I-9 reverifications with updated visa status for students, staff, and academic employees. Work with OIA to process J-1 visa request and extensions as needed. Work closely with faculty and outside Law firm to process required documentation for H-1B and Permanent Resident applications. Coordinate with other departments to make adjustments to H-1B visas for employees working in multiple departments. Advise faculty how to pay students or staff working in other states or foreign countries. Coordinate with other local or out of state universities or agencies to verify employment eligibility. Advise faculty on using volunteers and under-aged workers. Facilitate compliance with employment and payroll regulations and policies through oversight and training. Provide reports to Director, faculty and Chairman as needed.

Unit Education: Bachelor's degree required. Professional in Human Resources (PHR/SPHR) certification preferred.

Unit Experience: A minimum of four years of experience in management, human resources, or operations required. Experience in a higher education environment preferred. WorkDay experience preferred.

Unit Job Function Competencies: Excellent verbal and written communication skills required. Presentation skills required. Excellent interpersonal skills required. Excellent customer service skills required. Interviewing skills required. Decision-making skills required. Analytical skills required. Ability to work independently and as part of a team required. Ability to maintain confidentiality required. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required. Knowledge of Microsoft Office required. Working knowledge of employment regulations and typical human resources procedures required. Supervisory skills required. Ability to develop and maintain collaborative relationships with diverse constituencies preferred. Ability to coordinate the work of others preferred.

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