Special Projects Coordinator

Commack, NY
May 13, 2017
Institution Type
Four-Year Institution
Job Description

Special Projects Coordinator-1700887

Required Qualifications: (As Evidenced by an Attached Resume)

Bachelor's Degree in Social Sciences, Public Health or a related field. One year of full time experience in an administrative role. Proficiency with Microsoft Excel (organizing and managing spreadsheets). Experience collecting and/or preserving oral histories to include: developing interview questions, setting up interviews and interviewing subjects using a non-structured interview format. Experience writing summaries and keeping detailed records of processes.

Preferred Qualifications:

Three (3) years of full time experience in an administrative role. Familiarity with the WTC Health Program and Stony Brook policies and procedures, including HIPAA and IRB. Experience in dealing with sensitive data. Supervisory experience. Experience in community outreach/education. Excellent customer service skills.

Brief Description of Duties:

The successful candidate must possess excellent interpersonal, verbal and written communication skills. She/he must be highly organized, detail oriented and goal-directed and be able to adapt and learn new technology. Must be able to lead a team and Supervise the project assistant(s), student interns and volunteers. S/he will work closely with the Director to manage the Remembering 9/11 project. The Special Projects Coordinator will manage the Stony Brook WTC Remembering 9/11 project: coordinating all aspects from recruiting participants, educating and outreaching in the community; developing relationships with organizations; organizing the interview schedule; ensuring adherence to oral history standards; and further development of the archive. S/he will be responsible for developing and improving preservation strategies and programs to make the archive more accessible to the general public, educators, and researchers. S/he will perform the following duties:

Lead collection initiatives:

Improve, develop and implement technology strategies and preservation programs to make the Remembering 9/11 archive more accessible to future generations.

Develop relationships with organizations in the 9/11 community, present at meetings and public events, and develop education materials and other professional communications.

Represent the Stony Brook WTC Wellness Program in the community.

Work with staff at the WTC Health Program, SUNY Stony Brook, the Library of Congress, the 9/11 Memorial Museum and others to further Project development.

Supervise the project assistant(s), student interns and volunteers and oversee independent contractors working on the Project.

Ensure Project Protocols are maintained throughout the collection and archiving processes.

Ensure high-quality in collection, organization and archival processes by implementing quality control procedures.

Participate in all aspects of the collection and archiving process: recruiting, scheduling, consenting, interviewing, videography, note-taking, summary composition, data-entry, archiving, and producing of materials.

Train team members on oral history techniques, including videography, note-taking, interviewing, consenting and data archiving.

Coordinate the ordering, installation, and maintenance of electronic equipment for the oral history project.

Prepare and submit necessary IRB documents and amendments and ensure implementation of IRB approved procedures.

Contribute to the grant writing process.

Provide progress reports to the Director of the WTCHP.

Other projects and assistance as assigned by the Director of the WTC Health Program.

Other duties as needed.

Special Notes: This is a full time position, 37.5 hours per week, Monday through Friday, 9:00 a.m. to 5:00 p.m, some weekends and evening hours required. Travel will be required between the Commack and Mineola clinics and event locations in Suffolk County, Nassau County, the 5 boroughs of NYC and other locations as required. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

Stony Brook University is 100% tobacco-free starting January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree.

About Stony Brook:

Long Island’s premier academic medical center, Stony Brook Medicine represents Stony Brook University’s entire medical enterprise and integrates all of Stony Brook’s health-related initiatives: education, research and patient care. It encompasses Stony Brook University Hospital, Stony Brook Children’s Hospital, the five Health Sciences schools — Dental Medicine, Health Technology and Management, Medicine, Nursing and Social Welfare — as well as the major centers and institutes, programs and more than 50 community-based healthcare settings throughout Suffolk County. With 603 beds, Stony Brook University Hospital serves as Suffolk County’s only tertiary care center and Regional Trauma Center. Stony Brook Children’s, with more than 160 pediatric specialists, offers the most advanced pediatric specialty care in the region.

Equal Opportunity Employer, females, minorities, disabled, veterans

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website athttp://www.stonybrook.edu/police.

Official Job Title: Administrative Staff Assistant I
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Commack
Department/Hiring Area: Medicine - WTC Health Program-The Research Foundation for The State University of New York at Stony Brook
Schedule: Full-time Day Shift 9:00 a.m. - 5:00 p.m.Medicine - WTC Health Program-The Research Foundation for The State University of New York at Stony Brook
Posting Start Date: May 12, 2017
Posting End Date: May 26, 2017, 10:59:00 PM
Salary: $48-54K CWE
Salary Grade: E1


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