Events Coordinator

Location
Princeton, NJ
Posted
May 13, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7162
Department Astrophysical Sciences
Category Administrative Support
Date Posted 5/12/2017
Full-Time / Part-Time Part-Time
Application Deadline 6/2/2017

Overview

The Department of Astrophysical Sciences seeks a part-time Events and Resource Coordinator. This is a critical position in the support

of our workshops, conferences, and seminars. Our events showcase the department's achievements and scientific objectives and the Events Coordinator will be the go to person for all events within the department.

Please view our website and events information here:Department of Astrophysical Sciences

This position is expected to work approximately 50% time/18 hours per week with some additional time required for event coverage. It is desired that the Events Coordinator will have regularly scheduled office hours, preferably 5 days a week in the afternoon.



Responsibilities

The Events Coordinator will work with the event host to ensure the smooth execution of the event including: promotion, participant requirements, refreshments, and space and media logistics within the stipulated budget. The coordinator will establish relationships with vendors who provide high quality, cost effective services. The individual in this role will also be expected to maintain event records in an organized manner.



In addition to events, this role will provide oversight of the overall organization and presentation of departmental common spaces and event supplies. The coordinator will work with the Academic Program Administrator to provide needed resources for classes and lectures and will be expected to maintain the Department's web-based schedule and update event postings on the web. The individual in this role will also share responsibilities providing general information in the front office.



Qualifications

This position requires a bachelor's degree or at least 5 years event planning experience preferably in an academic setting. The ideal candidate should have some experience with A/V equipment and be comfortable in using web-based applications for event promotion and scheduling. Additional web-design and/or photographic skills are a plus.

This is a part-time position with afternoon hours preferred. Some over-time, weekend, and evening hours maybe required to provide event coverage.

Applicants are requested to submit a cover letter, along with a resume for consideration for this position.



Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

BOS, 030

Standard Weekly Hours

18.13

Work Schedule, If Other Than Standard Hours

Afternoon hours preferred

Eligible for Overtime

Yes

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No



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