Director of Grants Systems

Denver, CO
May 13, 2017
Institution Type
Four-Year Institution

The University of Colorado is a public research university with multiple campuses serving Colorado, the nation, and the world through leadership in high-quality education and professional training, public service, advancing research and knowledge, and state-of-the-art health care.

Located in uptown Denver, University Information Systems (UIS) provides technical services and a portfolio of secure, reliable, and cost effective enterprise applications to the University of Colorado campuses and the Office of the President. UIS is committed to excellence in customer service and technical expertise.

The Director of Grants Systems position provides functional oversight for the University's PeopleSoft post-award research and gift technologies, utilizing the PeopleSoft Grants, Project Costing, and Customer Contracts modules.

This position will include the following general responsibilities:

  • Act as the lead for the maintenance and enhancement of the University's post-award research systems
  • Manage a team of system analysts, ensuring the proper installation, configuration, and function of the system
  • Work closely with the the System and campus controllers to ensure the Grants functions are serving CU
  • Work with staff from campuses, departments, and central administration to document requirements, analyze requirements in the context of software and processes, assists with and documents business process improvement efforts
  • Work with the technical team to determine best approaches to ensure that user requirements are met in a timely and correct fashion
  • Maintain roadmap of planned application upgrades and other updates as well as other required maintenance windows
  • Sit on (may co-chair) advisory groups, planning committees, and work groups related to the University's post-award systems
  • Responsible for coordination of the business process decision-making during projects
  • Identify and coordinate campus resources as needed (SMEs, Functional Resources, etc.)
  • Collaborate with the Office of Contracts and Grants and the Electronic Research Administration team
  • Assist in evaluating third-party software for functions of the University's post-award research systems, as necessary
  • Develop detailed design specifications and documentation
  • Determine priorities of staff to ensure that institutional and team goals are met
  • Perform project management responsibilities as required
  • Use own judgment to determine optimal solutions to recommend
  • Adapt existing tools and procedures to create alternative solutions to complex problems

Specific Job Responsibilities (with Percentage Weights):

The Director of Grants System duties include:

  • Responsible for managing the life cycle of all on-going functional enhancements within the Grants, Project Costing, and Customer Contract modules to include business analysis, writing functional design specifications, completing system testing, coordinating user acceptance testing, outlining training requirements, system documentation and communication, and coordinating promotion to the production system (10%)
  • Work closely with Sponsored Program Administration leadership, including CU's controllers, and staff to ensure the system is subscribing to upcoming maintenance requirements, regulatory updates, PUM application releases, and setting the vision for the application roadmap as it pertains to the Grants suite of modules (10%)
  • Follow all change & release procedures and participate in release management at the system and campus layer (15%)
  • Manages small to medium sized projects with cross functional and technical teams (i.e. new integrations) (5%)
  • Facilitates and participates in meetings with key stakeholders alongside Sponsored Program Administration staff to develop project scope, requirements, and functional design for developers (5%)
  • Participation in the Higher Education community and with other Higher Education institutions to share knowledge and ensure CU is subscribing to industry trends and best practices (5%)
  • Ensuring cross-training of all business processes and functional setup of the module is dispersed to the Grants Systems Team, Sponsored Program Administration, and UIS Technical staff through proper documentation and communication to establish and meet agreed upon service level agreements (5%)
  • Performs system analysis, program specification, systems configuration, and support during planned and unplanned maintenance windows (5%)
  • Works with technical staff to develop coding/configuration guidelines/governance and project documentation (5%)
  • Be accountable for all vendor management needs of the modules (5%)
  • Responsible for designing complicated custom applications and interfaces. Influences key technical decisions such as standards, policies, environment selection, architecture and data flows (5%)
  • Work closely with UIS technical development staff to ensure business requirements and user stories are consumable by a the technical development team (10%)
  • Work closely with key stakeholders, including controllers, and Sponsored Program Administration staff to address any new regulatory requirements that must be managed within the Grants, Project Costing, and Customer Contract modules (5%)
  • Performs all other duties as assigned (10%)

Supervision Received and Exercised:

This position will provide supervision to two (2) business systems analyst positions. This position will report directly to the CIO of UIS.

The University of Colorado is committed to recruiting and supporting diversity and equality in education and employment. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans.

Who we are: System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with an office in Broomfield and a few smaller offices located on the campuses. This position is located in Denver. Many of our departments support the educational and research missions of the four University of Colorado campuses. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.

What we offer:

Salary: The annual salary for this position can be up to $150,000.

Benefits: The University of Colorado offers an excellent benefits package including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. Information on benefits programs, including eligibility, is available at


Minimum Qualifications
  • Bachelor's degree from an accredited institution of higher education
  • 6+ years of hands-on, functional lead experience in PeopleSoft Project Costing, Grants, and Customer Contract modules
  • 3+ years leading and managing teams, including performance reviews and development plans
  • 3+ years in managing delivery of services to customers and customer expectations
  • Ability to prioritize team needs against other projects and requests from multiple customers and stakeholders

Knowledge, Skills, and Abilities

  • Demonstrated knowledge of and experience in utilizing best practices and standard processes (such as ITIL) for managing IT operations
  • Demonstrated professional experience preparing and presenting information effectively, clearly, and concisely, both in written and verbal form

Preferred Qualifications

  • Project manager or lead of a PeopleSoft Grants suite implementation
  • Knowledge of managing bundle applications and regression testing
  • Experience with PeopleSoft Interaction Hub
  • Experience with PeopleTools 8.54+ and Fluid UI
  • Experience running large scale projects (i.e. upgrades, implementations)
  • Experience at an institution of Higher Education

Special Instructions to Applicants:For full consideration, completed applications must be received by Wednesday, May 31, 2017. Those who do not apply by May 31, 2017 may or may not be considered. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The Immigration Reform and Control Act requires a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

Application Materials Required:Cover Letter, Resume/CV

Application Materials Instructions:You must attach a cover letter and resume to your application as two separate documents. Please ensure you check the "Job Specific Attachments" box next the each document on the "Required Documents" page of the application for the appropriate documents to be attached. For full consideration, please apply by May 31, 2017.

Job Category: Information Technology

Primary Location: Denver

Department: S0001 -- System Administration - 50119 - University Information Systems

Schedule: Full-time

Posting Date: May 12, 2017

Closing Date: Ongoing

Posting Contact Name: Lauren Morain

Posting Contact Email:

Position Number: 00730504


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