Job description

Duties: Under direct supervision this role will be responsible for the preparation, review, and submission of sponsored program proposals. The Grants Coordinator A will act as a liaison with the School of Medicine, Path and Lab Medicine, and the Office of Research Services. The Grants Coordinator will manage a small portfolio of grants from pre-award to post -award. The incumbent will be responsible for the maintenance of grant databases, develop reports to track financial performance, and monitor grant expenditures to ensure accounts remain in good standing. Under direct supervision, the Grants Coordinator will process purchase orders, C forms, and travel reimbursements; assist in the preparation and reconciliation of monthly BEN reports with departmental records of transactions for both agency and grant funds; maintain financial records/budgets; prepare, process and record journal entries via BEN electronic financial system; compile and summarize data for financial reports; track and clear waywards, suspense and anticipated resources transactions on a monthly basis; analyze revenue/expenses on residual accounts; provide support for pre-award proposal processing. The position requires one to provide oversight of the Center for Cellular Immunotherapy grant portfolio which includes NIH, Industry, and Foundation awards. The Grants Coordinator must be able to track study payments through University systems and budget funds based on initial study proposal, coordinate allocated funding of payroll support for the clinical trials and research projects in CCI, and regularly follow up with the funding sponsor and vendors regarding invoice payments

Qualifications: An Associate's Degree or two year college equivalent and 2 years to 3 years of experience or equivalent combination of education and experience required. Experience with the University of Pennsylvania and UPHS financial systems preferred. Solid computer skills including MS Word, Excel, Internet, and email required. Excellent interpersonal skills. Able to handle multiple tasks simultaneously. Must be flexible, accurate and able to meet deadlines. Must also be able to be discreet and have the ability to handle confidential financial matters.

Reference Number: 40-25822

Salary Grade: 025

Employment Type: Exempt

Org: CI-Center for Cellular Immunotherapy

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: D-Financial




Diversity Profile: University



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Job No:
Posted: 5/12/2017
Application Due: 5/12/2018
Work Type: