Senior Grants and Contracts Manager

May 12, 2017
Institution Type
Four-Year Institution
About The Unit: Research Administration at the University of Chicago: URA provides review and institutional endorsement of all applications for sponsored funding including clinical studies/trials and Material Transfer Agreements. URA reviews, and negotiates when necessary, awards prior to acceptance, and accepts awards officially on behalf of the University. URA maintains a program of sponsored project information services and data for University faculty and administrators. Grants and Contracts Management Grants and contracts managers review each proposal to the federal, state, and local governments, foundations, corporations, and associations prior to submission. They verify the accuracy of budget and administrative information provided in applications; ensure that commitments made in proposals can be honored; and confirm that proposals and awards meet sponsor and University guidelines. They work directly with faculty members and University administrators in this process. URA is the authorized institutional signatory for all proposals and awards. URA grants and contracts managers negotiate grants and contracts on behalf of the University; assist in the preparation of requests for additional funding, extensions in time, and changes in scope or principal investigator; coordinate the submission of interim project reports; and coordinate all steps needed to terminate an award.

Unit Job Summary: The Senior Grants and Contracts Manager is responsible for assisting with the oversight of day-to-day activities of the Award and/or Proposal Teams in URA. The successful candidate will serve in a leadership role and is responsible for preparing, reviewing and coordinating proposals for support of research, training, and other sponsored activities at The University of Chicago. Responsibilities also include reviewing, interpreting, and accepting sponsored project agreements, which include grants and subawards, on behalf of The University of Chicago. The Senior Grants and Contracts manager will possess effective communication and training skills. This individual will provide oversight to ensure consistency, equitable workloads, and provide staff assistance and supervision, as needed. The individual in this position is responsible for supporting the pre- and post-award activities for all sponsored projects for the University departments and units assigned to the position. The individual will provide review and approval of all proposal submissions prepared by departmental and unit personnel and routed through the AURA system for institutional approval, and/or all post award activities for sponsored projects from external funding sources. The individual is a member of a Team and must contribute to the team effort, as needed. This will involve assisting colleagues to ensure timely service to departments, units, and sponsors, as needed and to perform back-up duties during staff vacations or sick leaves. This position requires the ability to analyze, interpret and implement University policy and procedures.This individual will maintain excellent communication skills (oral & written), planning, problem-solving,organizational, project management and customer services skills. This position requires rapid proficiency in the AURA-GRANTS web-application system. Incumbents are expected to review Sponsor guideline and process or develop proposals in compliance with university and sponsor policies, and assist with other grant and contract activity within AURA-GRANTS. The position requires direct contact with professional staff at the federal government, with non-federal sponsors, corporate sponsors, with other institutions, and with faculty and administrative staff at the University. Customer service is a high priority of the office and civility and professionalism are required at all times.

Unit Education: Bachelor's degree required. Bachelor's degree in a business or a Liberal Arts field preferred.

Unit Experience: A minimum five years of experience working with sponsored research administration in an academic environment preferred. Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 and the Uniform Guidance) or interpretation of similar regulations is required. Strong computer skills including word processing database management and spreadsheet skills required.

Unit Job Function Competencies: Ability to demonstrate leadership experience skills required. Ability to work with various sponsor electronic systems required. Rapid proficiency in the AURA-GRANTS web-application system required. Ability to interpret sponsor guidelines and regulations to ensure accurate response. Ability to review and process information within a computerized web system (AURA) throughout most of the workday required. Essential Functions: (30%) Provide pre- and post-award review for assigned campus units. Review work to ensure compliance with agency and institutional guidelines, regulations and policies. Read and interpret agency guidelines, award notifications and policies. Inform related office as needed for input including Polsky Center and Legal. (20%) Ensures a high level of service support is provided to principal investigators and departmental, Center, school and central administrators; elevates the risk associated with a variety of issues that may arise; maintains the standard operating procedures for award management service delivery; assists with development of internal performance metrics to ensure high levels of service and accomplishment of objectives. (20%) Provide back-up and perform special projects as assigned by the Director of Pre-Award Services, and provided back-up for other staff as needed during periods of turnover or absence. Pre-Award Services. Perform other duties as requested by the Director, Pre-Award Services. (20%) Provide training to internal URA staff and the campus community related to internal system and process changes, federal updates and any other information relevant to the research administration community at the University of Chicago. (10%) Communicate and collaborate with university departments/units, URA pre-award team and URA/SAA post-award, technology transfer and compliance teams/units to facilitate smooth transition throughout the full life cycle. Update AURA as necessary when applications/proposals are not funded, withdrawn or not routed.

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