Procurement Assistant

Location
Boston
Posted
May 11, 2017
Institution Type
Four-Year Institution


Northeastern University

Procurement Assistant

Requisition Number: STFR003697

Division/College: Facilities

Location: Boston Main Campus

Full-time/Part-time: Full Time

Responsibilities:

Review all requisitions/purchase orders and invoices for accuracy; confirm receipt of goods & services; verify sufficient funding; initiate change orders as necessary. Under administrative supervision, responsible for initiating and implementing appropriate University financial practices in the requisitioning, purchase order and invoice approval processes. Train staff on use of Banner Financial System. Resolve payment issues with vendors, supervisors, and directors. Create and update databases. Must have knowledge of university policies and procedures and be able to apply these guidelines correctly in problem solving with staff and vendors. Because of the volume of purchase orders and invoices, and fast pace of the office, this person must handle several tasks concurrently, maintain composure under pressure and pay attention to details. Must interact with Accounts Payable on a daily basis. This person must be resourceful in working through and resolving problems independently and be able to take on added responsibility in doing so. Incorrect and insufficient information on purchase orders causes delays in vendor payments. Non-payment, late payment or over payment of vendors creates additional work for other departments and affects budgetary issues and results in steep late payment fines (Utilities) and double payments of invoices. Run monthly reports. Create monthly spreadsheets. Responsible for making deliveries to accounts payable.

Qualifications:

At least three years of experience in a financial setting. At least 2 years of college coursework or Associate’s Degree required, Bachelor’s degree preferred. Analytical problem solving with abilities to analyze and resolve payment problems. Ability to utilize the University’s Banner Financial System. Proficient in Microsoft Word and Excel required. Strong organizational skills and attention to details is a must. Excellent verbal and written communications skills are a must. Knowledge of the university policies and procedures to apply guidelines correctly. Must be able to handle several tasks concurrently, maintain composure under pressure. Must be able to work independently, and work well with others. Adept in communication and organizational skills for ongoing training of staff and in the role of liaison to Accounts Payable Department for the Facilities Division.

Additional Information:
A criminal background check is required for this position.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.






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