Accounts Assistant

May 11, 2017
Institution Type
Four-Year Institution

Northeastern University

Accounts Assistant

Requisition Number: STFR003696

Division/College: Library

Location: Boston Main Campus

Full-time/Part-time: Full Time


Under the general supervision of the Accounts Manager, undertake the following duties:
Manage flow of fiscal information through the library's and the University's automated accounting systems including keying and verifying invoices against vendor-provided electronic invoice file downloads. Prepare University Direct Pay forms for Accounts Payable, and cash deposit documentation for University Cashier.
Oversee entry of invoice data into accounts tracking database. Assist ordering and receipts staff in reconciling problems with vendors/providers and in establishing new vendor/provider accounts based on University standards. Acquire sound understanding of all aspects of materials receipt processes and software in order to enhance ability to trouble-shoot payment and credit problems. Assist with interpretation of fiscal data to produce reports and planning documents. Recruit, train and supervise student workers, and provide training documentation as directed. Provide reports and documentation, and gather statistics as directed.


Two-four years of college required. Minimum of 2 years related experience, including some supervisory experience, preferably in an automated library, subscription or purchasing agency environment. Excellent organizational, analytical, communication, supervisory, and interpersonal skills. Aptitude for accurate, detailed work essential. Ability to work independently, with frequent interruptions. Knowledge of bibliographic components, publishing, foreign languages, and business/accounting applications and practices desirable. Ability to work effectively with a diverse staff and clientele, and to function well in a team environment. Experience at an intermediate level with Excel required as well as basic skills with office software, e.g. Microsoft Office, web browsers, Adobe. Experience with PERL scripting and/or SQL desirable.

Additional Information:

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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