ADMINISTRATIVE COORDINATOR

Duties: This position is located in San Francisco. There is no relocation package available for this position.

Reporting to the Sr. Associate Director for Wharton San Francisco, this position performs complex and confidential administrative and coordination functions for the Wharton San Francisco operations team and the MBA Program Office. The coordinator will have primary responsibilities which include a facility operations component as well as on-site coordination of the MBA Program's Fall Semester in San Francisco. The coordinator will ensure that the San Francisco campus operations flow smoothly, especially as it relates to academic program delivery, including developing written and published materials, supporting faculty and senior level staff in program delivery, and providing foundational clerical support for programs and events at the San Francisco campus. The coordinator will have regular contact with internal and external VIP constituents. Front desk coverage for certain shifts is required, and the covered shifts may vary depending on the schedule for a particular week. The coordinator will work with staff in the MBA Program Office to be their on-site support person and first point of contact for all student support, events, and issues, and will assist in scheduling of courses and classrooms for the next cohort. This position requires regular evening and weekend work.

Qualifications: A high school diploma and 5-7 years of experience are required, preferably in a university setting, or equivalent combination of education and experience. Bachelor's degree preferred. Must possess skill in Microsoft Office software applications: Word, Power Point, Excel, and Outlook. Must be organized and detail oriented with strong writing skills and a high degree of professionalism. Familiarity with Google Apps, Photoshop, Acrobat, and web platforms such as WordPress are preferred. The successful candidate will be adept with technology, and have the ability to multi-task in a time sensitive, high pressure environment. The position requires evening and weekend work, and is located in San Francisco - relocation reimbursement is not available.

Reference Number: 07-25810

Salary Grade: 025

Employment Type: Non-Exempt

Org: Wharton San Francisco

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative