Program Coordinator

May 11, 2017
Institution Type
Four-Year Institution
About The Unit: The Program on the Global Environment (PGE) includes the Environmental and Urban Studies BA undergraduate major and minor, faculty-led research projects, workshops and other events and collaborative endeavors with student groups, University offices and external partners. The Program currently hosts over 40 undergraduate students majors and minors, three graduate student preceptors, a Director and several part-time and a full-time lecturer, in addition to affiliated faculty. Within PGE are several student-focused initiatives including the Environment, Agriculture and Food working group and Frizzell Family & Learning Series. The Program is also the academic home for the Chicago Studies Quarter and Chicago Studies Certificate Program.

Unit Job Summary: The Social Science Collegiate Division (SSCD) at the University of Chicago invites applications for a full-time Program Coordinator for the Program on Global Environment to manage all aspects of the Environmental and Urban Studies program. The Coordinator collaborates with a range of staff, faculty, graduate students and other academic personnel to facilitate the college major and minor requirements. The Coordinator will serve as a point of contact and information source for all program components, including the major and minor, Chicago Studies Quarter and Certificate Program, working groups and student-based initiatives, and events. The coordinator will also work independently, managing the Program's daily and annual operations, budget and administrative responsibilities, communications, including website management, and coordination with related campus units. The Coordinator reports to the Director of the Program on Global Environment. Essential Functions and Responsibilities 1. Management of all Program operations (70%) - Track procurement spending and expenses throughout the year - Updating and managing the Environmental Studies course descriptions, major requirements, and all marketing materials - Maintaining all PGE communications through website updates, social media and management and creation of promotional materials - Review course offerings and evaluate program needs - Coordination of the preceptors, internships, student BA theses and major/minor requirements - Maintain communication and act as liaison with related University departments including the University Community Service Center, Office of Civic Engagement, Social Science Collegiate Division and others - Reporting all program needs and functions to the Social Science Collegiate Division - Scheduling appointments for students, staff and the Program Director - Planning and managing of events and assisting in the oversight of student-based events and initiatives - Oversight of the Chicago Studies Quarter and Certificate Program courses 2. Program Development (30%) - Assisting the Program Director in enhancing existing partnerships and cultivating new ones to created enhanced opportunities for students - Assisting the Program Director with information and data about students, course enrollments, staffing needs and other items - Coordinating new internship opportunities for students and working directly with the University of Chicago Office of Career Advancement - Assisting in the development and planning of new events and sponsorships

Unit Education: Bachelor's degree or advanced degree preferred

Unit Experience: - Minimum one year administrative experience required; - Experience working in university administration or a university environment preferred; - Experience with event planning and promoting preferred

Unit Job Function Competencies: Required Competencies 1. Strong organizational skills and ability to manage scheduled and spontaneous tasks 2. Demonstrated ability to handle highly confidential information related to students, faculty and staff with discretion and according to regulations 3. Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with staff, faculty, students and others 4. Strong written and oral presentation skills 5. Possess a working knowledge of computer software applications, including Microsoft Office, Adobe Creative Suite and file sharing programs 6. Possess knowledge or willingness to learn website software including Drupal and Wordpress design software, and social media applications 7. Ability to learn new systems and adapt to change 8. Take initiative and exercise independent judgment 9. Ability to multi-task, prioritize and work effectively under pressure and manage competing demands 10. Establish and stick to realistic timelines Preferred Competencies 1. Knowledge of University of Chicago institutional organization; 2. Knowledge of environmental and urban issues and curriculum

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