Administrative Assistant II

Location
East Lansing
Posted
May 10, 2017
Institution Type
Four-Year Institution
Working/Functional Title

Fiscal Officer

Position Summary

International Studies and Programs (ISP) is the hub for international research, teaching and outreach at MSU. As a university-level office under the leadership of an associate provost and dean, ISP supports international activities throughout the institution, working to mobilize MSU's research and scholarship, enhance study abroad and other educational programs, form and strengthen international partnerships, and welcome and support international visitors, scholars and students. We seek a Fiscal Officer to support the finance operations of the Asian Studies Center, the Center for Gender in Global Context (GenCen), and the Center for European, Russian, and Eurasian Studies (CERES). The Fiscal Officer does this by coordinating with the center directors on ongoing and annual financial planning, monitoring, reporting, and analysis of financial data. The fiscal officer is responsible for implementing internal business processes and controls. 

Essential Responsibilities Include:

  • Maintain fund ledgers and allocate transactions to appropriate accounts ensuring that funds are spent in accordance with the fiscal policy, account and/or grant purpose

  • Provide financial guidance to the center directors on line item expenditures by maintaining records of typical spending on recurring costs to determine availability of periodic spending

  • Manage incoming gifts to the center including advising which account gifts should be credited to and reinvesting the proceeds of endowments

  • Provide oversight of GenCen’s giving website by working closely with University Advancement

  • Review, approve, and monitor account expenditures and maintain supporting documentation

  • Participate in the planning, preparation, and maintenance of budgets for grant and university general and other accounts

  • Provide pre- and post-award research administration services for grants and other awards

  • Design and generate financial reports and prepare financial statements

  • Ensure that processes and controls are in place, including the safeguarding of assets

  • Reconcile purchasing card and maintain supporting documentation

  • Ensure compliance with university business policies,procedures, and regulations

  • Serve as HR contact for Asian Studies Center,Center for Gender in Global Context, and CERES which includes processing appointments

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a Business related field; one to three years of related and progressively more responsible or expansive work experience in accounting, budget preparation, word processing, database, and spreadsheet software; related software and in maintaining accounting ledgers; or an equivalent combination of education and experience.

Desired Qualifications

Experience with pre- and post-award financial functions; budgeting, implementing accounting controls and record keeping; proficiency with Microsoft Office applications including Excel, Word, and Outlook; experience in the KFS and SAP modules of EBS; knowledge of University policies and procedures relative to accounting practices; excellent written and verbal communication skills; ability to problem solve through complex problems and develop effective solutions; ability to maintain confidentiality; ability to work independently and manage multiple tasks simultaneously

Required Application Materials

Resume

Cover Letter

Work Hours

STANDARD 8-5

(Bidding eligibility ends 5/16/17 at 11:55 pm)