Classified Management Position 100%-12 Months
FINAL DATE TO SUBMIT THE DISTRICT APPLICATION AND ALL SUPPORTING DOCUMENTS May 29, 2017 BY 4:00 PM
We are looking for candidates who have the desire and ability to create a welcoming work environment that positively engages and impacts our diverse workforce and student population. Our goal is to create an inclusive working environment of collaboration, transparency, support, and shared leadership among all constituency groups: faculty, staff, administration, and students. We are looking for candidates who share the District's vision and willingness to ensure equal employment opportunity, will assist in creating an environment that is welcoming to all, and that will foster diversity and promote excellence.
Under the direction of the Executive Director, Foundation or designee, plans and coordinates the day-to-day activities of
the Foundation. Fosters focused relationship building and identifies and solicits major gifts and annual funds from private individuals, corporations, or foundations to support the needs of the Pasadena Area Community College District. This includes participating in the creation of annual and long-term development and stewardship plans and having direct responsibility for the identification, cultivation, solicitation, and stewardship of individual and corporate prospects and donors. Will work closely with the Foundation Board, the PACCD Board of Trustees, faculty, staff, business and donors with the goal of advancing the Foundation's mission and services. The Development Manager will create compelling opportunities for donors to support the Foundation's mission and to make the experience of giving satisfying and rewarding.
• Directs the planning and coordinating of assigned activities and events aimed at donor prospects including members of the community, businesses, alumni, retired staff, and special target groups.
• Identifies and solicits sources of funding including private individuals, corporations, and foundations.
• Directs the development and implementation of strategies for enhanced community involvement in fundraising activities.
• Designs and writes fund development informational literature and web content.
• Develops and maintains systems of prospect management and research, and donor relations.
• Attends and participates in various administrative and committee meetings, workshops, and conferences to gather information and identify Foundation goals.
• Makes oral presentations as required.
• Works closely with the Director of Operations, Business Analyst Specialist and Executive Director to analyze data for fundraising and program administration.
• Establishes and manages a large portfolio of donors and prospective donor and designs successful cultivation and solicitation strategies.
• Prepares reports for Foundation and District administration.
• Participates in stewardship activities that foster relationships with current donors.
• Works with Foundation Board members and Executive Director to assist in meeting fundraising opportunities.
• Create opportunities for the Foundation Board members to engage in fundraising; effectively engage and partner with Foundation Board members in the fundraising process.
• Stay apprised of advancements and changes pertinent to raising money, to the Foundation's mission, and to the development profession. Direct and lead adaptations to current strategies and practices in accordance with these changes, as necessary.
• Forecast and evaluate the potential for fundraising campaigns and activities.
• Coordinate and collaborate with faculty and staff and other appropriate individuals when a college program is identified that could bene t from private support.
• Use of a database, and a variety of computer software applications, to prepare reports, correspondence and other materials.
• Plans and evaluates performance of assigned staff; establishes performance requirements and personal development targets; monitors performance and
provides coaching for performance improvement and development; recommends compensation and other rewards to recognize performance; addresses performance deficiencies according to Human Resources policies and procedures and union contract provisions.
• Perform related duties as assigned.
This job description does not state or signify that these are the only duties that will be performed by the incumbent in this position. The incumbent will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.
• Principles and practices of effective fund development strategies;
• Professional ethical standards and practices;
• Community relations and community outreach;
• Capabilities of common and specialized donor management computer applications (Blackbaud platforms including Raiser's Edge, and Net Community and Financial Edge);
• The methods of, and best practices for, developing and maintaining effective relationships with donors, preferably in a higher education setting;
• Federal, state, and local laws, codes and regulations related to Foundations and gift receipts;
• Advanced research methods and analysis techniques;
• Record-keeping and report preparation techniques.
• Budget preparation and control.
• Oral and written communication skills.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• District organizational structure, operations, programs, policies, procedures, philosophy, mission, goals and objectives.
• Principles and practices of effective administration, supervision and training.
• Interpersonal skills, use of tact, patience and courtesy.
• Problem solving and conflict resolution in an academic environment.
• Modern office practices, procedures, equipment, and software applications.
• Interpret, apply, and explain applicable policies, procedures, statutes, codes, laws, rules, and regulations such as the Education Code and Title V (California Code of Regulations) and their relation to personnel and other activities.
• Conduct effective investigations, with objective findings and recommendations related to law and legal precedence.
• Identify potential compliance or litigious risks in the workplace
• Monitor changes in laws and regulations that may affect assigned functions.
• Facilitate discussions, mediate disputes and utilize conflict resolution techniques
• Maintain strict confidentiality of privileged information
• Plan and prepare effective written reports and oral presentations
• Present proposals, recommendations and technical information clearly, logically and persuasively
• Relate well to people in all levels of the organization
• Remain calm and creative in a tense situation
• Develop schedules and timelines to ensure proper and timely resolution of personnel issues and conflicts.
• Direct the maintenance of a variety of reports, records and files related to assigned activities
• Work independently with minimal supervision
• Speak and moderate on specific topics to large groups.
• Explain technical concepts to a non-technical audience.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Prepare comprehensive narrative and statistical reports.
• Communicate effectively both orally and in writing.
• Operate a computer and assigned office equipment
• Interpret, apply, and explain rules, regulations, policies, and procedures.
• Ensure compliance with local, state and federal guidelines, policies, rules, and regulations.
• Select, supervise, train, and evaluate staff; prioritize and assign work to meet deadlines.
• Establish and maintain positive and effective working relationships with others.
• Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.
EDUCATION AND EXPERIENCE:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
• Bachelor's degree from an accredited college or university, preferably with a major in a field related to business, journalism/public relations, or interpersonal communications (sociology or psychology), AND
• Five years of full-time, professional experience in fund development and related field with a public or private agency or nonprofit.
Additional qualifying experience may be substituted for the educational requirement on a year-for-year basis.
• Master's Degree in related field is preferred.
• Experience working in a Community College within the State of California.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.
Employee works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employee may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
LEVEL OF SUPERVISION EXERCISED:
This position will exercise supervisory duties over subordinate professional, technical, administrative and clerical staff.
This is an exempt position and is not subject to overtime.
SALARY AND BENEFITS:
Salary and other terms of employment are competitive. Placement is at salary range M-4 on the District Management Salary Schedule which is available online at http://www.pasadena.edu/hr/docs/compensation/ Management-Association.pdf.
Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee.
CONDITIONS OF EMPLOYMENT:
• Successful completion of background and fingerprint clearance and TB screening.
• Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
• Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
• Board of Trustees approval.
APPLICATION AND SELECTION PROCESS:
Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. All materials are submitted electronically through PCC's Applicant Tracking System (ATS) at http://pasadena.edu/hr/. Applications completed and received by May 29, 2017 at 4:00pm will receive full consideration.
Please keep in mind the following:
• If you do not follow the process or your application/ resume is incomplete, your information will not be processed.
• The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to ll the position, or choose to ll more than one position.
• While the acceptance of the application packet is done through PCC's Talent Applicant System (ATS), all hiring decisions are made by a hiring committee.
• Positions are full-time (100%) and "open until filled," unless otherwise stated.
Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance, please contact the Human Resources office at 626-585-7388. Applicants may expect to be notified approximately 4 – 5 weeks following the closing date as to the status of their application.
For full consideration, applications MUST include all items in the order listed below. An incomplete application packet will not be accepted.
1. A list of at least five references (name, address, phone number, email address and position).
2. A letter of interest addressing the selection criteria and extent of experience listed under "The Representative Duties," "Knowledge of," "Ability to," "Education and Experience," and "Desirable Qualifications" headings.
3. Professional resume
4. Transcripts (unofficial)
5. Other information considered pertinent to the application (optional)
Note: It is the applicant's responsibility to ensure that all application materials are fully and correctly submitted. All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District. Materials, including USB ash drives, compact disks and slides, will NOT be returned, copied or considered for other openings.
ABOUT THE DISTRICT:
Established in 1924, Pasadena City College has been serving the San Gabriel Valley for more than 87 years. PCC enrolls more than 30,000 students each semester and offers 60 academic and 76 Career and Technical Education programs. The main college campus occupies an idyllic 53-acre site, while the Community Education Center and Child Development Center are located in separate facilities. The college is renowned for its high student transfer rate, national mathematics and forensic honors, and extensive study abroad offerings. PCC is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges. For more information, go to www.pasadena.edu.
The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.
The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Any employee who is unwilling/unable to fulfill this requirement will not be employed.
Pasadena Area Community College District will not sponsor any visa applications.
If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.
It is the policy of the PACCD that all candidates for employment need to be cleared for employment through the process of background check and verification of prior employment, references and credentials.
Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101- 542)
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District, or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District Office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
PASADENA AREA COMMUNITY COLLEGE DISTRICT Equal Opportunity, Title IX, Section 504 Employer