Human Resources Administrator 1
Human Resources Administrator 1
Job Number: 74879
HR Administrator 1 About Stanford University and the Office of the Vice Provost and Dean of Research Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. The Office of the Vice Provost and Dean of Research (DoR) is directed by the Vice Provost and Dean of Research and oversees Stanford University's research and research policies and inter-disciplinary programs. The DoR office provides oversight for 18 independent labs, institutes and centers, including the physical and biological sciences, engineering, the social sciences and the humanities disciplines, three shared equipment facilities and the offices of Technology Licensing, Environmental Health and Safety, Research Compliance, International Affairs, and Science Outreach. Purpose: Under the direct supervision of the manager/director, provide human resources administrative support. Act as the first point of contact for most human resources inquiries, and serve as a resource to staff and faculty on human resources policies, procedures, and practices. CORE DUTIES*:
- Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
- Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
- Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
- May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
- Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
- Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
- Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
- Maintain personnel and human resources related files.
- Provide general administrative support for human resources staff.
- Strong attention to detail and accuracy.
- Ability to learn and apply general human resources policies using problem solving skills.
- Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
- Ability to consistently follow through with projects and assignments and meet deadlines.
- Excellent oral and written communication skills.
- Strong and effective interpersonal and customer service skills.
- Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.
- HR Certification (PHR, SPHR or related) desired.
- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
- Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
- Rarely kneel/crawl, operate foot and/or hand controls.
- Travel on campus to schools/units, out of town.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Job: Human Resources
Location: Dean of Research
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.