ASSISTANT DIRECTOR, HUMAN RESOURCES
ASSISTANT DIRECTOR, HUMAN RESOURCES
Pasadena City College
Classified Management Position
FINAL DATE TO SUBMIT THE DISTRICT APPLICATION AND ALL SUPPORTING DOCUMENTS May 29, 2017 BY 4:00 PM
We are looking for candidates who have the desire and ability to create a welcoming work environment that positively engages and impacts our diverse workforce and student population. Our goal is to create an inclusive working environment of collaboration, transparency, support, and shared leadership among all constituency groups: faculty, staff, administration, and students. We are looking for candidates who share the District's vision and willingness to ensure equal employment opportunity, will assist in creating an environment that is welcoming to all, and that will foster diversity and promote excellence.
Under the general direction of the Vice President, Human Resources, this position assists the Director, Human Resources, in managing the day to day operations of the Human Resources Department. The position will assist the director with matters of compliance relating to federal, state, and local laws; collective bargaining agreements; Equal Employment and Opportunity (EEO) Plan; Americans with Disability Act (ADA); and Title IX (Civil Rights Act of 1964). The position is responsible for overseeing investigations in regards to matters of compliance, leading the training efforts for the Pasadena Area Community College District (the District) on matters of compliance, and assisting with the development and implementation of the District's EEO Plan.
• Serves as a District contact for all complaints filed for discrimination, including sexual harassment and retaliation.
• Assists in the administration of compliance with State and Federal legislation, Equal Employment Opportunity (EEO) guidelines, relevant sections of the Education Code, the reasonable accommodation interactive process pursuant to the guidelines established in the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA), and other related laws and regulations.
• Serves as the District's central resource on issues related to sexual violence, sexual and gender-based harassment, domestic and dating violence, stalking, and retaliation, bullying, and harassment in order to ensure a fair and neutral process.
• Recommends, monitors, oversees and/or assists with the implementation of the California Whistleblower Act, the Clery Act and other relevant federal, state, and campus policies and statutes related to areas of responsibility.
• Prepares statistical reports for analysis and reporting; monitors and oversees campus implementation of Title IX and Title V (California Code of Regulations) discrimination compliance.
• Consults with the Office of Student Services and Campus Safety, in the effort to work with and assess student activities and campus wide events to ensure practices and behaviors do not violate policies against sexual harassment and violence or other discrimination.
• Coordinates, responds, and/or investigates sensitive problems and complaints alleging violations of District policies prohibiting discrimination, harassment and retaliation; conducts fact-finding including interviewing the complainant, respondent and potential witnesses, assessing the credibility of witnesses, drawing conclusions, preparing detailed written investigatory reports and making recommendations for action; assesses whether interim remedies are necessary for complainant, pending completion of investigation; uses sound investigative techniques to encourage engagement, interprets policies, analyzes situations and logically reaches conclusions based on evidence
• Coordinates investigations into allegations of discrimination, harassment, retaliation and sexual violence; meets with the complainant on a regular basis to determine what interim steps are necessary and ensures that such steps are taken.
• Oversees other campus investigators and facilitates the utilization of outside investigators when appropriate.
• Engages in dispute resolution on an informal basis; to ensure the process is well documented and files are completed; and provides advice guidance as needed to conclude complaints.
• Coordinates and monitors Title IX efforts of other delegates and District offices that receive and/or
investigate complaints, including but not limited to collaborating with Student Services, Student Health and Campus Safety
EQUAL EMPLOYMENT OPPORTUNITY:
• Assists the Human Resources Director with the development and implementation of the District's Equal Employment Opportunity Plan.
• Develops, and provides education, training, and outreach programming to campus community including but not limited to prevention and reporting of sexual violence, sexual and gender-based harassment, domestic and dating violence, stalking, retaliation, bullying and harassment; conducts outreach and awareness activities regarding students of concern.
• Presents educational programs on nondiscrimination and harassment prevention and assures campus compliance with AB 1825.
• Develops and presents training for selection committees and other staff regarding laws, regulations, policies and procedures for EEO, staff diversity, unlawful discrimination, and sexual harassment.
• Provides or recommends training to representatives from shared governance such as students, responsible employees, investigators, campus officials with Title IX
responsibilities, and other stakeholders.
MANAGERIAL AND POSITION RESPONSIBILITIES:
• Assists selecting, developing, supervising and evaluating subordinates.
• Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment to support achieving District objectives and service expectations; leads or participates in programs and activities that promote a positive employee relations environment.
• Leads or participates in shared governance through service on planning and/or operations committees and task forces; attends Board of Trustees meetings and appropriate District, College and employee functions.
• Manages yearly State and Federal Employment posting requirements.
This job description does not state or signify that these are the only duties that will be performed by the incumbent in this position. The incumbent will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.
KNOWLEDGE AND ABILITIES
• Issues and trends facing California Community Colleges.
• Policies and objectives of assigned programs and activities.
• Principles and techniques of labor relations and collective bargaining.
• Bargaining unit contracts and salary schedules.
• Principles of integrity, fair dealing, neutrality and confidentiality.
• Mediation and negotiation skills on a wide range of issues.
• Principles and practices of administration, supervision and training.
• Planning, organization and direction of designated human resources operations and activities.
• Effective organizational skills.
• Record-keeping and report preparation techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Organizational structure, operations, programs, policies, and procedures common to institutions of higher education.
• Principles and practices of effective administration, supervision and training.
• Interpersonal skills, use of tact, patience and courtesy.
• Problem solving and conflict resolution in an academic environment.
• Modern office practices, procedures, equipment, and software applications.
• Interpret, apply, and explain applicable policies, procedures, statutes, codes, laws, rules, and regulations such as the Education Code and Title V (California Code of Regulations) and their relation to personnel and other activities.
• Conduct effective investigations, with objective findings and recommendations related to law and legal precedence.
• Identify potential compliance or litigious risks in the workplace
• Monitor changes in laws and regulations that may affect assigned functions.
• Facilitate discussions, mediate disputes and utilize conflict resolution techniques
• Maintain strict confidentiality of privileged information
• Plan and prepare effective written reports and oral presentations
• Present proposals, recommendations and technical information clearly, logically and persuasively
• Relate well to people in all levels of the organization
• Remain calm and creative in a tense situation
• Develop schedules and timelines to ensure proper and timely resolution of personnel issues and conflicts.
• Direct the maintenance of a variety of reports, records and files related to assigned activities
• Work independently with minimal supervision
• Speak and moderate on specific topics to large groups.
• Explain technical concepts to a non-technical audience.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Prepare comprehensive narrative and statistical reports.
• Communicate effectively both orally and in writing.
• Operate a computer and assigned office equipment
• Interpret, apply, and explain rules, regulations, policies, and procedures.
• Ensure compliance with local, state and federal guidelines, policies, rules, and regulations.
• Select, supervise, train, and evaluate staff; prioritize and assign work to meet deadlines.
• Establish and maintain positive and effective working relationships with others.
• Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic,
cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.
EDUCATION AND EXPERIENCE:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
• Bachelor's degree from an accredited college or university in Education, Public Administration, Business Administration, or a related field AND
• Three years of progressively responsible, professional, full-time experience in a human resources department to include direct experience conducting investigations and compliancy related matters. Experience must include at least two of the following human resources management functions: i.e., labor relations, employee relations, worker's compensation, policy development and review, training and staff development, recruitment and selection, employee benefits, and personnel research.
NOTE: A Master's degree in a related field or a law degree may substitute for two years of the required experience.
• Related experience with EEO, compliance issues, and Title IX.
This position will require the frequent exhibition of mobility and communication skills, continuous repetitive movement of hands and fingers – typing and/or writing, and to grasp objects with both hands with a simple/light grasp; and seldom lift, carry, and push/pull object weighing 10lbs or less.
The position will frequently work within a moderate office environment climate with moderate noise exposure. The position will frequently work with members of the campus community, vendors and subordinates. The position will also frequently come into contact with the general public.
LEVEL OF SUPERVISION EXERCISED:
This position will exercise supervisory duties over subordinate professional, technical, administrative and clerical staff.
This is an exempt position and is not subject to overtime.
SALARY AND BENEFITS:
Salary and other terms of employment are competitive. Placement is at salary range M-3 on the District Management Salary Schedule which is available online at http://www.pasadena.edu/hr/docs/compensation/
Management-Association.pdf. Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee.
CONDITIONS OF EMPLOYMENT:
• Successful completion of background and fingerprint clearance and TB screening.
• Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
• Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
• Board of Trustees approval.
APPLICATION AND SELECTION PROCESS:
Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. All materials are submitted electronically through PCC's Applicant Tracking System (ATS) at https://pasadena.csod.com/ats/careersite/JobDetails.aspx?id=307. Applications completed and received by 4:00 p.m. on May 29, 2017 will receive full consideration.
Please keep in mind the following:
• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
• While the acceptance of the application packet is done through PCC's Talent Applicant System (ATS), all hiring decisions are made by a hiring committee.
• Positions are full-time (100%) and "open until filled," unless otherwise stated.
• The college president will conduct a final interview and recommend a candidate to the Board of Trustees. Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete.
If you require assistance, please contact the Human Resources office at 626.585.7388. Applicants may expect to be notified approximately 4 – 5 weeks following the closing date as to the status of their application.
For full consideration, applications MUST include all items in the order listed below. An incomplete application packet will not be accepted.
1. A list of at least five references (name, address, phone number, email address and position), including your last supervisor, and at least one of each of the following: peer, direct report, and faculty.
2. A letter of interest addressing the selection criteria and extent of experience listed under "The Representative Duties," "Knowledge of," "Ability to," "Education and Experience," and "Desirable Qualifications" headings.
3. Professional resume
4. Transcripts (unofficial)
5. Other information considered pertinent to the application (optional)
Note: It is the applicant's responsibility to ensure that all application materials are fully and correctly submitted. All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District. Materials, including USB flash drives, compact disks and slides, will NOT be returned, copied or considered for other openings.
ABOUT THE DISTRICT:
Established in 1924, Pasadena City College has been serving the San Gabriel Valley for more than 90 years. PCC enrolls more than 30,000 students each semester and offers 60 academic and 72 Career and Technical Education programs. The main college campus occupies an idyllic 53-acre site, while the Community Education Center and Child Development Center are located in separate facilities. The college is renowned for its high student transfer rate, national mathematics and forensic honors, and extensive study abroad offerings. 80% of our students receive the Board of Governor's Fee Waiver which is based upon the federal poverty guidelines. PCC is accredited by the Accrediting Commission for Community and Junior Colleges. For more information, go to www.pasadena.edu.
The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.
The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Any employee who is unwilling/unable to fulfill this requirement will not be employed.
Pasadena Area Community College District will not sponsor any visa applications.
If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.
It is the policy of the PACCD that all candidates for employment need to be cleared for employment through the process of background check and verification of prior employment, references and credentials.
Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101-542)
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District, or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District Office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer