Administrative Assistant V

May 10, 2017
Institution Type
Four-Year Institution

Administrative Assistant V

Worcester Polytechnic Institute


Position Status: Administrative Non-Exempt Positions

Basic Function:
Provide a wide variety of administrative support for a large academic department in a multiple administrative-assistant-support environment.

Principal Duties and Responsibilities

  • Receive visitors, faculty and students as well as provide administrative support for the department including assisting with expense reports, creating check requests, photo copying and faxing.
  • Distribute student/faculty keys and computer accounts. Serve as point of contact with Facilities Department and prepare work order requests.
  • Update department bulletin boards.
  • Manage department supplies inventory. Re-stock copy and supply rooms. Order faculty books.
  • Order department supplies utilizing the purchasing system STARS and purchasing card.
  • Collaborate with faculty and Admissions Office to schedule prospective student visits.
  • Assist the colloquia coordinator with organizing colloquia including creation of announcements.
  • Assist in the preparation for department meetings.
  • Assist in updating and maintaining department web site.
  • Prepare EPAF’s and necessary forms for the hiring of undergraduate student workers.
  • Work with student workers.
  • Assist in planning departmental events.
  • Maintain office and CS public areas.
  • Support Administrative Assistant VI in the daily operations of the department.
  • Perform other duties as assigned.

    Position Requirements

  • High school graduate or equivalent with a minimum of 1-3 years of office or secretarial experience.
  • Excellent oral and written communication skills.
  • Proficient using MS Office and MS Outlook.

    Posting Date: 05/09/2017

    Open Until Filled: Yes

    Special Instructions to Applicants:
    (Hiring Range: $13.95-$15.00)

    EEO Information:
    We are an Equal Opportunity Employer and do not discriminate against applicants due to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. We are looking for individuals who value creativity, diversity, inclusion, and collaboration.

    Criminal Background Check Statement:
    A pre-employment criminal records check is required.

    To apply, visit:

    WPI, the nation's third oldest private technological university, established in 1865 by New England industrialists John Boynton and Ichabod Washburn consists of 80 acres set in a safe, residential section of Worcester, Massachusetts—the second largest city in New England—home to 13 colleges, and situated 40 miles west of Boston.

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