NCICS Program Specialist
Position Number: 00101668
Primary Function of Organization Unit: The North Carolina Institute for Climate Studies (NCICS) is an UNC inter-institutional research institute whose primary focus is to promote the discovery of new knowledge about global, regional, and local climate variability and its impacts; and to provide information that is critical for determining trends and validating climate forecasts at all these spatial scales. One of NCICS' primary activities is the operation of the NOAA Cooperative Institute for Climate Studies North Carolina (CICS-NC) formed through a consortium of academic, non-profit, and community organizations with leadership from the University of Maryland, College Park (UMCP) and North Carolina State University (NCSU) on behalf of the University of North Carolina (UNC) System. CICS-NC provides foci for collaborative research and associated activities in support of NOAA mission goals related to meteorological satellite and climate data and information research and development.
Essential Job Duties: ** This position is located in Asheville, NC** The NCICS Program Specialist will provide primary program support to the Director(s), Business Manager and the Research Institute with a main focus on institute operations including coordination of Institute reporting and meeting logistics and administering the Institute's HR activities. In addition, the position carries out programmatic activities critical to the Institutes operations. Primary responsibilities will include: - Serve as the program/project point of contact and expert for the Director(s), Business Manager and the research staff. Depth of knowledge in the institute's academic, non-profit, and community relationships will allow management to focus on more strategic programs and initiatives. - Prioritize and coordinate organizational needs regarding meetings, time-frames, and deadlines and organizing work through coordination of project calendars and program meetings. - Plan and execute large meetings and off-sites; serve as the first point-of-contact for external meeting attendees. - Coordinate institute's K-12 outreach activities. Serve as the point-of-contact, recruit volunteers and schedules staff for various activities, assist in maintaining current outreach partnerships. - Research, compile, organize, and/or analyze program information and data as assigned or needed by Director or Business Manager. - Administer Institute human resource activities and processes in partnership with appropriate centralized offices. - Providing back-up program and administrative support to Business Manager as needed; performing administrative and/or business functions as assigned or as needed (inventory, purchasing, payables/travel back-up, pre- and post-award activities support).
Department Required Skills: Excellent interpersonal and communication skills (written and verbal) and the ability to work with tact and discretion in dealing with multiple levels of internal staff and researchers and external collaborators and federal sponsors. Demonstrated advanced proficiency with Microsoft Office suite to include programs such as Word, Excel, PowerPoint, and Access. Ability to multi-task and manage time efficiently to proactively meet program and institutional deadlines. Ability to gather and synthesize information from multiple sources and demonstrate high attention to detail. Must be able to work independently as well as make positive team contributions.
Preferred Experience, Skills, Training/Education: Bachelor's degree, with demonstrated commitment to advanced learning through either an advanced degree, certification, or other continuing education opportunities. At least five years of relevant experience, preferably in an academic or research organization or other large program or unit. Experience in a large research program coordination or other high level support position in large academic unit with large research component or complex research program (e.g. large staff, affiliation with a number of other academic and community partners, multi-million dollar budget, highly technical or scientific, etc) Familiarity and experience with enterprise system or systems (PeopleSoft financial, PeopleAdmin, grants.gov, or other higher education research-related systems). Human resources management or coordination experience with multiple facets (Classification and compensation, employment, employee relations, training, etc).
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
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