ADMINISTRATIVE ASSISTANT B

Location
Philadelphia
Posted
May 10, 2017
Institution Type
Four-Year Institution

Duties: This position is located in San Francisco. No relocation assistance is available.

The Wharton San Francisco Administrative Assistant will function as the receptionist/security person for the campus facility in San Francisco. This person will be the first point of contact as people arrive on the campus and on the phone. This person must be able to multi-task and function at a high level to understand the various constituents who will visit the campus - faculty, staff, students, executive visitors/speaker, Executive education participants, alumni and corporate partners, as well as vendors and contractors who may enter the campus. This person will maintain and track security access lists, interface with building management and the leadership team at Wharton, act as a first point of contact for routing of any and all questions/issues, and provide primary support to the Open Space program for alumni and students. Additionally, this person will track campus usage statistics and keep up to date metrics on the use of the campus for the senior leadership team.

Additionally, the successful candidate will have strong organizational, interpersonal, and administrative support skills which includes, supply ordering and inventory management, support of seasonal admissions activities, special events, and overall responsibility for assessing and reporting on the physical state of the campus. This person will be tasked with checking people in, monitoring the camera/security system, data entry, photocopying, mail distribution, and support various departments on campus.

This position requires evening and weekend hours. The schedule is 40 hours a week and generally will cover a later afternoon/evening shift, but the schedule is subject to change based on facility schedule and coverage needs.

Qualifications: High school diploma and 3-5 years in an office environment and understanding of professional clientele, or equivalent combination of education and experience. Bachelor's degree preferred. Excellent written and oral communication, customer service skills, and calm under pressure/emergency situations are essential for this position. Fluency in Microsoft Office, specifically Excel, is required. The successful candidate must be able to work in a collaborative small team environment, while still being able to operate independently when necessary. Previous administrative experience is strongly preferred. Must have a flexible schedule, working primarily Tuesday through Saturday for an afternoon/evening shift, with occasional Sunday/Monday shifts depending on coverage needs.

Reference Number: 07-25798

Salary Grade: 024

Employment Type: Non-Exempt

Org: Wharton San Francisco

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative