Academic Operations Mgr 2

May 09, 2017
Institution Type
Four-Year Institution

Stanford University

Academic Operations Mgr 2

Job Number:

The Freeman Spogli Institute for International Studies seeks an associate director for operations with proven experience and strong leadership skills to serve as the institute's chief administrative officer.

The Freeman Spogli Institute is the university's premier research institute for the study of international affairs. Its 13 centers and programs are a hub for Stanford scholars who want to work across disciplines on research that has international impact. Our topics include governance, security, global health, energy and international development. Our work provides context for decision-making in Washington, Geneva, Beijing and beyond.

The associate director reports directly to the institute's faculty director and has responsibility for all administrative functions and supervision of managers in charge of finance and budgets ($34 million consolidated budget), human resources, events, facilities (Encina Hall and Bechtel Conference Center), and IT. The position also oversees international operations in Beijing (Stanford Center at Peking University) and Yokohama (Inter-University Center for Japanese Language Studies).

The successful candidate will have a strong background in academic financial operations, strategic planning, organizational problem solving, communications, and has a demonstrated record of effective working relationships with faculty, staff, students and visitors.

The successful candidate will provide management and coordination of finance, administrative and other operations-related functions for the institute with substantial impact; will manage staff to achieve its research and teaching goals and objectives; and will partner with and/or influence faculty leadership on institute affairs.

  • Direct staff and provide leadership to achieve goals and vision of the institute and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
  • Develop business plans and infrastructure to support the institute's strategic plan for research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operations and for future development of the organization while leading process improvement.
  • Serve as the institute's chief budget officer, supervising financial management across all sources for the annual budget cycle, including developing, monitoring, analyzing, forecasting and reporting.
  • Analyze institute needs and make recommendations to faculty leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions.
  • May independently, or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures. Recommend new internal policies, guidelines and procedures.
  • Provide oversight for grants and contracts for the institute. Ensure compliance with institutional and external requirements.
  • Represent the unit's business and academic operations within the organization. May represent the organization to external constituencies.

  • Advise and consult with the administrative directors in the institute's centers and programs, providing leadership and policy guidance on administrative and operational issues, both on campus and abroad.
  • Ensure the physical infrastructure (IT, AV, facilities, conference center) is maintained and developed to support the academic activities of institute staff on campus and abroad.
  • Manage the institute's capital projects, coordinating with LBRE and all university stakeholders.
For consideration please submit resume and cover letter. All final candidates must complete background check.

Visa sponsorship is not available for this position. All candidates must be eligible to work in the U.S. Education and Experience:
Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.

Knowledge, Skills and Abilities:
  • Demonstrated leadership and supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills.
  • Strong financial expertise in accounting, budget planning and financial forecasting.
  • Familiarity with grants and contract administration.
  • Strong negotiation and interpersonal skills.
  • Attention to detail and accuracy.
  • Strong analytical and problem-solving skills.
  • Expertise in computer applications for business and finance.
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Subject matter expertise for area(s) of responsibility.
  • Ability to multi-task and manage deadlines.

Certifications and Licenses:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Occasional evening and weekend hours.

  • Interpersonal skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote culture of safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Administration

Location: Dean of Research
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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