Administrative Associate 4, Stanford Law School

Location
Stanford
Posted
May 09, 2017
Institution Type
Four-Year Institution


Stanford University

Administrative Associate 4, Stanford Law School

Job Number:
74813

JOB PURPOSE:
Provide complex administrative or operational support with minimal supervision. May be responsible for overseeing other administrative staff or subordinates.

CORE DUTIES*:
  • Act on behalf of the supervisor, department manager, or chair, when needed, in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Research and/or write background information for meetings. Participate in meetings on supervisor's behalf, and provide summary of content discussed.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
  • Research articles, topics, and case law people using various internet search engines and databases.
  • Troubleshoot technical requests for computer, printer or application problems; escalate issues to IT as needed.
  • Provide backup support to Dean's Office as needed.
  • May be responsible for leading the administrative functions of a program or unit.
  • Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input.
    * - Other duties may also be assigned
    MINIMUM REQUIREMENTS:
    Education & Experience:

    High school diploma and six years of administrative experience, or combination of education and relevant experience. Experience in a corporate environment preferred. Bachelor's degree preferred.
    Knowledge, Skills and Abilities:
  • Advanced computer skills and demonstrated experience with office software and email applications, as well as strong internet research and database skills.
  • Proven success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Proven ability to prioritize, multi-task, and assign work to others.
  • Proven ability to take initiative and ownership of projects.
  • Proven ability to routinely and independently exercise sound judgment in making decisions.
    Certifications and Licenses:
    None
    PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, adminguide.stanford.edu.


    Job: Administration

    Location: School of Law
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






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