Postdoc Coordinator

May 09, 2017
Institution Type
Four-Year Institution

Stanford University

Postdoc Coordinator

Job Number:

The Department of Psychiatry and Behavioral Sciences is seeking a Postdoc Coordinator to provide administrative and operational support to faculty and postdocs around the Department's clinical and research postdoc program. The Postdoc Coordinator will be responsible for preparing, processing and submitting initial appointment, re-appointment, and termination webforms as well as maintaining system updates around salary and benefits for this large postdoc program (90+). The Postdoc Coordinator will be the subject matter expert and first point of contact for all faculty, staff, and postdocs that have questions around the postdoctoral program.

Duties include:
  • Review documents and forms for completeness, track files for follow up and distribute for review.
  • Research and resolve routine issues, refer complex issues to other staff.
  • Input data, update electronic databases, web sites, literature, and associated materials. May collect, gather and validate data, prepare basic reports.
  • Coordinate logistics for outreach activities, meetings, and events.
  • Respond to routine inquiries from students, faculty, external constituents, and staff.
  • Serve as a subject matter resource to students and other departments.
  • Contribute to general office administration and process improvements.
  • May train and direct day to day activities of student and temporary workers. * - Other duties may also be assigned

  • BA/BS
  • PeopleSoft and/or GFS knowledge EDUCATION & EXPERIENCE (REQUIRED):

    Two year college degree and one year of relevant experience, or combination of education and relevant experience.

    • Strong written and verbal communication skills.
    • Basic computer skills, including experience with Microsoft Office Suite.
    • Customer service skills.
    • Basic office administration skills.
    • Ability to learn compliance with legal, financial, and university policies and external regulations.

    • Frequently sit, perform desk-based computer tasks.
    • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Job: Student Services

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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