Physical Therapy Assistant (PTA) Program Director

Position: PTA Program Director

Department: Faculty

Reports to: Campus Director

Supervises: Instructor, Lab Assistant, Clinical Coordinator (ACCE).

Classification: Salaried

Status: Exempt


  • Management reserves the right to change or otherwise modify the functions of this job in order to meet the needs of the company.  Additional duties may also be assigned. Consideration will be given to make reasonable accommodations for individuals with disabilities.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed hereafter are representative of the knowledge, skills and or abilities required to do this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION OVERVIEW: Directly responsible and accountable for ensuring the fulfillment of educational goals and objectives, and ensuring program compliance with regulating/accrediting standards. These responsibilities require leadership in both academic and workforce areas and include meeting student retention goals; directing and participating in educational planning; program organization; staffing, training of faculty & staff, evaluating program faculty and student performance; motivating and advising students; developing and maintaining the program budget.


  1. Program Curriculum: Keep the curriculum up to date with industry needs, and see that performance standards, competencies, lessons plans, tests, and textbooks are kept current.  Recommends necessary revisions to existing training courses and possible changes to the curriculum.
  2. Faculty Management:  Effectively motivates and provides tools to each faculty member to ensure effectiveness in teaching skills.  Conduct classroom/lab observations to monitor theory classes and help instructors to improve their presentations and methods of teaching.  Develop operational procedures, establish workloads, assign tasks, and review results with all department personnel.  Ensure that faculty is being cross-trained.  Interview, train, supervise, evaluate and monitor department personnel. Listen to staff in effort to resolve conflicts in a timely manner.
  3. Student retention: Identifies all "at risk" students (attendance, academics, and conduct related), and takes a proactive role in assisting "at-risk" students with tutoring, encouragement and working with the Instructor, Academic Dean, Student Services Coordinator, Registrar and Student Retention Specialist in order to keep them in school.
  4. Provide for the safety of students and co-workers.
  5. Equipment/Materials: Ensure sufficient quantity, types of equipment, material, and training aids for the department, and the quality and good care of equipment/materials.  Ensure that each faculty member implements technology into the classroom on a regular basis.
  6. Ensure timely issuance of uniforms, books/e-books, personal protective equipment (PPE), laptops/tablets where needed.
  7. Student surveys/complaints:  Ensure that student surveys are conducted as needed.  Ensure students are listened to and significant issues are followed up and resolved in a timely manner.
  8. Diamond D/Instructor portal: Enforces, ensures and holds instructor accountable for the documentation on student information, such as attendance, grades and notes, in an accurate, consistent and timely.
  9. Student Competencies: Ensure that all instructors have and use the competencies as appropriate for their courses, recording the results in folders designated for that purpose and passing the folders on to subsequent instructors.  Conduct random audits of competency folders to assure that the instructors are in compliance.
  10. Continuous education: Keep technically up-to-date in the subject field by attending training seminars and by personal study.  Based upon knowledge gained through these seminars, train instructors in these items.  Keep them up to date with in-house training and enroll them in training seminars.  Ensure that respective Faculty staff meets the required Continuous Education Units (CEU’s) by the end of October of each year.
  11. Organize industry tours for students.
  12. Assist in conducting community surveys to gather occupational information, such as standards of training for the industry.
  13. Internship sites/Graduates employment: Ensure that all students are timely placed at a site for the completion of their internship, and assist career services in ensuring that a minimum of 75% of graduates acquire employment in their field of study.
  14. Recruiting events: Work closely with Admissions department at identifying and selecting appropriate recruiting events to promote program and support promoting the College’s visibility and general recruitment efforts.
  15. Conduct observations of technical faculty in the classrooms; provide immediate feedback to faculty and make recommendations.  A minimum of six (6) instructor/classroom observations should be conducted on a monthly basis.
  16. Strategic Partnerships (SP) and Customized Training (CT): Assists, supports and provides input and responds in a timely manner to SP and CT requests, and works in conjunction with SP/CT Coordinator in identifying, approving, and/or carrying out CT training or other training opportunities.
  17. As needed, perform all essential functions and other responsibilities of an instructor.
  18. Develop and submit timely the Annual Plan and Budget for the Department.
  19. Understand, follow and enforce school rules, policies and procedures.
  20. Performing other work related duties as assigned.


The program director is a physical therapist or physical therapist assistant who demonstrates an understanding of education and contemporary clinical practice appropriate for leadership in physical therapist assistant education. These qualifications include all of the following:

  1. A minimum of a master’s degree (qualification cannot be exempted);
  2. Holds a current license/certification to practice in the jurisdiction where the program is located (qualification cannot be exempted);
  3. A minimum of five years (or equivalent), full-time, post licensure experience that includes a minimum of three years (or equivalent) of full-time clinical experience (qualification cannot be exempted);
  4. Didactic and/or clinical teaching experience (qualification cannot be exempted);
  5. Experience in administration/management (qualification cannot be exempted);
  6. Experience in educational theory and methodology, instructional design, student evaluation and outcome assessment, including the equivalent of nine credits of coursework in educational foundations. [Proviso: CAPTE will begin enforcing the expectation for post-professional course work in 2018. This will be monitored in the Annual Accreditation Report]. (May seek an exemption from this expectation).

Exemptions that are granted are not dependent on the academic institution. Exemptions remain with the Program Directors even with changes of positions.

Qualifications to be eligible to request an exemption are:

  1. Program Director hired prior to January 1, 2016
  2. Student outcomes meet minimum expectations for past two years as documented through the Annual Accreditation Report and most current FSBPT quarterly report.
  3. Program is not on warning, defer action, show cause or probation status


  1. Must possess good presentation skills and ability to speak in public.
  2. Strong verbal and written communication skills, plus analytical, organizational, interpersonal, and problem- solving skills.
  3. Ability to read, write, speak, and understand English fluently.
  4. Must be customer service oriented.
  5. Ability to evaluate objectively, fairly, and consistently.
  6. Creativity and initiative.
  7. Ability to correctly use and demonstrate all regular equipment and tools within the subject field.


  1. Communication Proficiency.
  2. Leadership.
  3. Decision Making
  4. Strategic Thinking.
  5. Time Management.


  1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  2. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, and/or sit for extended periods of time, and have sufficient hand, arm and finger dexterity to operate lab equipment and office equipment.

This above Job Description is not intended to be an all-encompassing list of responsibilities, skills, efforts, or working conditions associated with this position. It is intended to be a guideline reflecting the principle activities.

I do hereby certify that I have read and do understand the above job description. I also understand and agree that Western Technical College has the right to change or otherwise modify this job description at any time.