Durham, NC
May 09, 2017
Institution Type
Four-Year Institution

diversity employer

Individual Giving

Senior Assistant Director Duke Parents Program, Duke Annual Fund


As a member of the Duke Annual Fund staff in the Office of University Development, the Senior Assistant Director of the Annual Fund and Parents Program is primarily responsible for directing two class campaigns and developing strategies to achieve class goals in addition to management of other aspects of the program. Widely regarded as the model Parents Program in higher education, the Senior Assistant Director will assist with raising more than $6 million annually and developing relationships with a volunteer cadre of 550+ individuals. The Senior Assistant Director will travel nationally to solicit donors (focusing on 5 and 6 figure gifts); recruit and train volunteers; develop and manage relationships with university colleagues; and manage parent events in various cities. The position reports to the Director of Development for Parents Program.

Volunteer Management (70%)
  • Provide overall management of the Duke Parents Committee (~500 volunteers) working with the Director of the Parents Program, with emphasis on developing and implementing strategies for the engagement, cultivation, solicitation, and stewardship of this group.
  • Manage two classes of Parents Committee members with approximately 140 volunteers per class.
  • Recruit, onboard, train and manage Parent Committee volunteers; solicit for leadership Annual Fund gifts, where appropriate. Maintain frequent contact with volunteers to provide support with recruitment, solicitations, and other tasks.
  • Set and achieve ambitious, yet realistic fundraising goals and develop strategies for achieving/exceed these goals. Individual class Annual Fund dollar totals average around $1 million.
  • Develop presentations and toolkits to train volunteers who engage in peer-to-peer solicitation and take an active role in developing motivational strategies to enhance the volunteer experience.
  • Conduct volunteer trainings via WebEx and hold monthly conference calls.
  • Facilitate collaboration among stakeholders to develop optimal solicitation strategies for parent prospects, and maintain active communication with development officers across Duke to coordinate prospect activity.
  • Make volunteer assignments of leadership prospects and track progress of leadership gifts throughout fiscal year.
  • Maintain on-going communication with volunteers regarding class progress toward fundraising goals and solicitation of leadership and multi-interest prospects. Assist with overall Parents Committee and Program management
  • Develop and implement overall processes to ensure program operates smoothly and efficiently and provides a positive experience for the volunteers. Work with the Director and Assistant Director on ensuring the Parents Committee remains a vital part of the Parents Program and meeting its goals.
  • Work with Development Special Events to plan and implement 3-5 regional parent events annually; recruit hosts, provide Duke speakers, and prepare briefing materials. Attend event as primary staff person and oversee follow-up.
  • Develop, implement, and manage a plan to target past parents for consistent giving beyond their child#s graduation. This will include communications, solicitation, 1:1 visits, and stewardship of this constituency.
  • Assist with substantive programming during Orientation, Family Weekend, Winter Co-Chair Retreat, and Graduation.
  • Work with the Director and other Parents Program staff members to write operating plans and year-end analysis and to identify reporting needs for program, i.e., reports to better analyze donor trends to increase giving.
  • Work with parents staff and Director of Stewardship to identify ways to enhance stewardship for parent volunteers and donors
  • Manage research of incoming class and report to Director of Development on leadership and committee member prospects and maintain parent database.
Qualify, Cultivate, Solicit and Steward Leadership Annual Fund Parent Prospects (30%)
  • Travel nationally 8-10 times per year to identify, cultivate, solicit and steward a portfolio of leadership parent prospects and volunteers.
  • Meet and develop relationships with Duke parents volunteers and prospects to personally qualify their financial capacity and inclination to make leadership Annual Fund gifts to Duke. Diplomatically ask qualifying questions to distinguish between prospects and suspects.
  • Collaborate with Parents Program Director and development colleagues university-wide to develop and implement prospect strategies to cultivate and solicit parents with $100,000+ giving capacity.
  • Solicit prospects for gifts to the Annual Fund with focus on securing the gifts at the $1,000+ leadership level.
  • Provide timely post-visit follow-up including tracking moves and solicitations in DADD, sending personalized follow up to individual prospects, and making referrals to University Development and campus-wide gift officers as appropriate. Serve as an active member of the Annual Fund team and the University Development community
  • Attend Annual Fund and University Development staff meetings and team events
  • Participate in formal Annual Fund events
  • Performs other duties as assigned.
  • Collaborating with Others
  • Goal and Task Management
  • Curiosity and Information Seeking
  • Decisiveness & Judgment
  • Ability to Influence
  • Flexibility
  • Expressing ideas orally and in writing
  • Listening
  • Organizational Awareness
  • Leadership
Bachelor's degree and at least 3 years of relevant experience is required. A demonstrated commitment to higher education and the ability to articulate a persuasive case for annual, unrestricted support of Duke University. Ability to manage multiple projects simultaneously, working both independently and as a team member. Ability to travel regularly and work weekends and evenings. Exceptional ability to think strategically and analytically. Excellent interpersonal skills, sound judgment and experience handling confidential information. Strong initiative, creativity and attention to detail. High energy level, sense of humor, enthusiasm and flexibility are a must. Knowledge of Duke University preferred.

Interested applicants Please submit cover letter and resume to Please put "Senior Assistant Director Parents" in the subject line.

Requisition Number


Duke Entity

Job Code

Job Family Level


Full Time / Part Time

Regular / Temporary


Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.


Work requires communications, analytical and organizational skillsgenerally acquired through completion of a bachelor's degree program.


Work requires three years of experience in alumni affairs, publicrelations, fund raising, sales and promotions, marketing, studentactivities or a related field in order to acquire skills necessary toadminister, coordinate and/or participate in fund raising activities.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req ID


Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


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