Assistant Vice Provost, Research Compliance, Office of Research and Sponsored Programs

Location
Boston, MA
Posted
May 08, 2017
Institution Type
Community College

The Assistant Vice Provost for Research Compliance (AVP-RC), is charged with ensuring the oversight and management of the university's non-fiscal research compliance functions. The AVP-RC is responsible for the day-to-day non-fiscal compliance operations of the research enterprise and the coordination and integration of these programs to ensure that they are responsive to the overall needs of the faculty and staff engaged in research on campus.  The AVP-RC provides strategic management and administrative leadership, policy direction, and oversight for non-fiscal compliance areas within the Office of Research and Sponsored Programs (ORSP) and is endowed with the authority, in consultation with the Associate Vice Provost for Research/Director of ORSP, to act on behalf of campus leadership for research compliance matters. The incumbent will act in place of the Associate Vice Provost for Research/Director of ORSP for all non-fiscal compliance areas during absences. Duties include, but are not limited to:

  • Provide leadership and executive management of non-fiscal compliance within the Office of Research and Sponsored Programs (ORSP); supervise professional staff responsible for all non-fiscal compliance support services; assist the Associate Vice Provost/Director of ORSP in the hiring and then supervising, training and providing support to professional and classified staff members;
  • Provide expert guidance on regulatory compliance issues related to: the welfare of subjects and the environment (e.g., human subjects, animal care and use, biological and radiation safety); scientific integrity (e.g., responsible conduct of research, conflict of interest management); cost policy (e.g., time and effort reporting, cost sharing, cost principles); internal audits (sub-recipient monitoring, informed consent monitoring); external audit coordination; and other compliance requirements;
  • Responsible for the development of programs that support the research enterprise and for fostering a cohesive compliance support organization across campus; manage plans, budgets, goals, and objectives to support the research compliance enterprise;
  • Develop new policies and procedures and campus guidelines that impact the research enterprise (these policies, procedures, and guidelines will be in accordance with overall University policies and federal regulations and the incumbent is expected to work closely with campus leaders, as well as faculty and researchers, in the development of these policies); assist the Associate Vice Provost/Director of ORSP in the delivering of policies and procedures ensuring the effectiveness of implementation;
  • Responsible for the implementation of campus-wide export control program ensuring compliance with applicable federal law and Departments of Treasury, Commerce, Defense, Homeland Security and State regulations; perform necessary export compliance functions, including developing, implementing, monitoring, and administering necessary procedures, outreach, training, screening, classifications, licensing, and control plans; responsible for rendering training and advice to faculty and staff in all export-related matters, including travel to embargoed and sanctioned countries;
  • Supervise the ORSP compliance and training team and ensure that staff are providing effective oversight, customer service, training and leadership to faculty, research staff and administrators in the oversight of externally funded awards; responsible for ensuring data integrity of all systems used by the ORSP compliance team;
  • Assist in devising metrics and criteria to evaluate the effectiveness of research administration, compliance, and support services to meet stated campus non-fiscal compliance goals;
  • Oversee the development and deployment of effective information systems for research compliance;
  • Work with the Associate Vice Provost/Director to select, design, implement and evaluate workshops, seminars, new faculty orientation programs and other face-to-face and technology mediated training activities concerning such topics as university policies and procedures related to compliance programs; pre-award research administration resources available within the ORSP; preparing  competitive applications and proposals; and initiating and reporting on sponsored program activities;
  • Participate in a number of areas that pertain to research and general campus administration; serve as member of various key compliance committees and advisory boards as a representative of ORSP; participate in appropriate professional organizations (e.g., Society for Risk Analysis, Society for Research Administration and National Council of University Research Administrators); maintain recognized expertise in areas of responsibility;
  • Develop a culture of regulatory compliance through training, education, strategic risk assessments, audits and monitoring processes;
  • Coordinate the development of training modules for new employees within ORSP, new research faculty as well as ongoing training modules for the research faculty and staff; responsible for collaborating and developing improved processes between all ORSP units (pre-award, post-award, compliance and training, and as necessary, graduate studies and communications);
  • Responsible for operational oversight for the Institutional Review Board (IRB), the Institutional Animal Care and Use Committee (IACUC), and support the Institutional Biosafety Committee (IBC); work  with the Institutional Official (IO) to set the short-term and long-term objectives that ensure the Board effectively fulfills its obligation to help protect human and animal research subjects;
  • Work to ensure that Principal Investigators (PIs) obtain, in a timely manner, information about conferences, seminars, symposia, faculty exchanges, forums and other opportunities to develop understandings and skills regarding compliance topics for sponsored programs;
  • Carry out duties and responsibilities as required by the Associate Vice Provost/Director of ORSP, such as representing the director at meetings of university committees and meetings with other units of the university concerning ORSP sponsored programs and ORSP research administration functions;
  • Responsible for representing ORSP at all institute training and educational programs and implement frequent and recurring outreach activities to colleges, departments and center to promote an increase in university research activities and research administration;
  • Utilize financial databases and systems to analyze financial data for internal analysis and to evaluate compliance activities; develop and   implement short-term and long-term plans and on-going operations and recommend   policy and procedural changes to ensure compliance with all applicable rules and regulations, including internal control;
  • Perform other duties as assigned.


Requirements:

Bachelor's Degree required, Master's Degree in Business Administration, Public Administration or a closely related field preferred, and a minimum of ten (10)-plus years of work experience (minimum of eight (8) years of work experience if possess a Master's Degree) in a leadership role in research compliance or research administration in a higher education setting is required.

Broad understanding of the requirements of federal and state regulatory agencies with oversight authority for research activities (e.g., OMB, ORI, NIH OBA) required.  Experience developing and delivering training or educational workshops in an academic setting required.  Professional certification (e.g. Certified Research Administrator, Certified IRB Professional, Export Compliance Professional Certification) preferred.   The incumbent may be required to travel to national and regional meetings for training, updates, networking and conducting presentations.  Due to US export control regulations candidates for this position must be a "U.S. person" i.e., a U.S. citizen, a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or a protected individual as defined by 8 U.S.C. 1324b(a)(3). The incumbent may be required to work evenings and/or weekends, as needed. 

  • High level of competency with systems applications and databases;
  • Proven leadership and supervisory skills and experience;
  • Proven ability to form partnerships with faculty and staff to accomplish objectives;
  • Ability to understand a range of technical information regarding research activities and to integrate that information with regulatory or policy requirements to appropriately advise and support campus faculty and staff engaged in research;
  • Strong oral and written communication skills, with the ability to effectively communicate with people at all levels of the organization;
  • Strong interpersonal skills;
  • Strong analytical and problem solving skills;
  • Strong commitment to customer service.


Additional Information:

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions.  As a condition of employment, the University will conduct appropriate background check reviews.  For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews:

https://www.umb.edu/editor_uploads/images/hr/Background_Check_Policy_october_2015_FINAL_revised_9_16_15.pdf


Application Instructions:

Please apply online with your resume, cover letter, and list of three professional work references.

  • Professional Non-Union.
  • Full time. Benefited.
  • Unrestricted funding.
  • Hiring Salary Range: $110,000-$125,000. 

Closing date for applications:  June 30, 2017* Search Extended. 

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information. In addition to federal law requirements, the University of Massachusetts Boston complies with applicable state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment. Among the procedures which may be used to select personnel to fill vacant positions are review of work experience, reference checks, and interviews. All appointments and promotions will be effective on a Sunday.