Assistant, Senior Admissions

Austin, TX
May 06, 2017
Institution Type
Community College

General Statement of Job

To evaluate student documents from other institutions for the purpose of establishing eligibility for enrollment, transferability of college credit, graduation, or verify Texas Success Initiative (TSI) status.

Position Information
Location Highland Business Center Hours 40 hours/week as assigned; Generally Monday-Friday, 8 am - 5 pm Salary Assistant 5/115 ($25,376.00 - $36,252.00) FLSA Status Non-Exempt Reports To Associate Registrar Criminal Background Check Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  • Researches and analyzes course descriptions and transfer of credit policies to determine transfer of credit eligibility; performs data entry and record retrieval from mainframe.
  • Evaluates and awards credit for foreign and domestic college level transfer work, international baccalaureate, advanced placement, and college level exam placement score reports and military work.
  • Cross-trains within unit and other admissions and records units to fulfill office duties and ensure efficient operations; answers the telephone and responds to email inquiries; prints and mails documents, maintains filing, creates, or updates documents.
  • Maintains computerized student files, applications and credentials; runs queries; verifies updates, and corrects student records.
  • Provides assistance and information to students, general public, and departments regarding transferability of courses.
  • Interprets department policies; recommends changes to policies and/or procedures; writes and updates procedures, training materials, and presentations.
  • Assists students in completing application processes; collects documents and certifies authenticity; prepares materials for records retention.
  • Attends various work-related training workshops necessary to strengthen skill sets and stays informed on best practices in higher education.
  • Participates in graduation ceremony and other duties as assigned.

  • Knowledge

    Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Principles and practices pertaining to admissions and graduation procedures.


    Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Maintaining an established work schedule.
    • Effectively using interpersonal and communications skills including tact, discretion and diplomacy.
    • Effectively using organizational and planning skills with attention to detail and follow-through.
    • Applying academic record policy and procedures.
    • Maintaining confidentiality of work-related information and materials.
    • Establishing and maintaining effective working relationships.

    Technology Skills

    • Use a variety of spreadsheet, word processing, database, and presentation software.
    • May also use social media, work with desktop publishing, and update webpages.

    Required Work Experience

    • Two years related work experience.

    Preferred Work Experience

    • One year of student service experience with an institution higher education is preferred.

    Required Education

    • Associate degree.

    Physical Requirements

    • Work is performed in a standard office or similar environment.
    • Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
    • Occasional lifting of objects up to 10 pounds.


    • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

    ACC Benefits Overview

    Full-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.

    ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.


    The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

    Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.


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