Finance Specialist-Beckman Institute for Advanced Science and Technology (A1700277)

Champaign, IL
May 06, 2017
Institution Type
Four-Year Institution

Finance Specialist
Beckman Institute for Advanced Science and Technology
University of Illinois at Urbana-Champaign

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The Beckman Institute for Advanced Science and Technology seeks to fill a vacancy for a full-time Finance Specialist. The purpose of this position is to be wholly responsible for the financial accounting and reporting functions related to the self-supporting funds at the Beckman Institute.

Specific duties and responsibilities include:
  • Manage the financial accounting and reporting functions related to the self-supporting funds at the Beckman Institute
  • Conduct the accounting activities of the Beckman Institute business and financial operations in accordance with generally accepted accounting principles and the goals of the Beckman Institute and the University of Illinois
  • Use cost accounting knowledge and principles to independently review and prepare rate calculations for the self-supporting funds. This requires working directly with the Beckman Institute centralized research facilities managers/technical professionals and the Office of Government Costing to develop and monitor the recharge rates
  • Monitor all business activity to identify and resolve problems related to the Beckman Institute self-supporting accounting activities, which include revenue and expenditures of about two million dollars per fiscal year
  • Solve problems and make decisions based on interpretation of Beckman Institute and University of Illinois policies in combination with professional accounting knowledge
  • Independently review and analyze monthly financial transactions for allowability
  • Function as the primary point of contact for the Beckman Institute faculty and staff for the self-supporting funds
  • Input/review and upload billing data, editing information as necessary and verifying requested billing amounts with actual amounts uploaded into BANNER
  • Develop and prepare special management reports as well as periodic financial statements and reports. Research and analyze information and data
  • Assist with the design, development, documentation, and implementation of new and/or revised financial systems and procedures
  • Conduct an annual physical inventory of the Beckman Cafe. Analyze inventory reports and create Fact Sheets on annual inventories for self-supporting funds
  • Proactively work with Beckman staff to identify and correct any property accounting issues related to the self-supporting funds
  • Review and approve, and when needed, reconcile daily cash sales and deposit cash for the Beckman Cafe; process the Beckman security key deposit
  • Work with the Finance Coordinator and other members of the Business Affairs Team to perform various accounting functions
  • Approve i-Buy and p-card purchase orders for expenditures on self-supporting funds, as well as on other funding types when needed
  • Ensure the accuracy of various types of expenditures and procurement procedures for all
  • self-supporting funds, and for other types of funds, including state funds, institutional funds, and gift funds when needed
  • Work with various offices, including the Office of Business and Financial Services, Campus Budget Office, Purchasing, Payables, etc., to gather information and process various business transactions
  • Participate in continuing professional development activities (e.g., conferences, seminars, training) to improve knowledge of technical and ethical aspects of accounting and business practices

Required Qualifications:
  • Bachelor's degree or higher in Accountancy, Business or related field
  • At least two years of relevant experience
  • Experience with recharge rate calculations or cost accounting knowledge

Preferred Qualifications:
  • Working knowledge of automated accounting and data reporting systems
  • Experience with the University of Illinois' policies, rules, and financial systems (including BANNER and the data warehouse)

The Finance Specialist is a full-time, benefits-eligible Academic Professional position. Salary is commensurate with skills and experience and candidates must be eligible to work in the United States. In order to ensure full consideration, applications must be received by May 29, 2017. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. The expected start is as soon as possible after the closing date. Please create your candidate profile at and upload your cover letter, resume, and the names, addresses, e-mail addresses, and phone numbers for three professional references on or before May 29, 2017. All requested information must be entered for your application to be considered. For further information, please contact Beckman Institute Human Resources at

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

Organization Name: BI Business Affairs
College Name or Administrative Unit: Vice Chancellor for Research
Category: Academic Professional
Open Date: 05/05/2017
Close Date: 05/29/2017


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