Real Estate Services & Projects Coordinator

Princeton, NJ
May 06, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7445
Department Housing & Real Estate Services
Category Campus and Auxiliary Services
Date Posted 5/5/2017
Full-Time / Part-Time Full-Time
Application Deadline ..


In concert with its commitment to academic excellence, Princeton University has long been dedicated to providing a wide range of housing options, not only for undergraduate and graduate students, but for faculty and staff as well. To this end, the University owns and manages a diverse portfolio of residential properties. Housing and Real Estate Services is responsible for the management and oversight of the University's housing portfolio.

The scale of housing operations at Princeton is unique and diverse with 5,700 dormitory beds for undergraduate and graduate students on campus, and 1,300 off-campus housing units available to faculty, staff, and graduate students, including both single family homes and apartment rental options. Currently, the University's rental and apartment housing program provides approximately 700 units for graduate students and 600 for faculty and staff. Together, these housing units accommodate 2,400 students and members of the faculty and staff in numerous facilities, including apartment buildings and single-family residences. In addition, through the University's Residential Purchase Program (RPP), faculty and senior staff are able to purchase homes in close proximity to campus at a fair-market value price established by the University.

Housing and Real Estate Services is seeking a candidate to fill a 3 year term position to assist and support the construction, development, and transaction teams in the renovation and development of housing projects for rental and sale. Reporting to the Director of Real Estate Services, the incumbent will also lead various research and analytical projects for the organization. The successful candidate will undertake the following essential duties and responsibilities (others as assigned).


Project Support
  • Coordinate construction project activities and real estate services for senior faculty and staff including but not limited to sourcing and selecting project architects and contractors, participating in competitive bid processes, project site coordination, and neighbor and community relations.
  • Respond to inquiries, troubleshoot, and provide information regarding status on all projects.
  • Coordinate project monitoring and communications with University partners, staff, residents, and vendors during construction.
  • Track project costs to ensure compliance with real estate capital plan.

Real Estate Transaction Coordination
  • Provide the highest level of customer service to faculty engaging in purchase, sale, or rental transactions, ensuring that construction activities are aligned with client priorities.
  • Function as a liaison among project team, internal lending team and outside counsel during the real estate closing process. Manage administrative tasks involved in sale and purchase and perform efficiently under deadlines.
  • Create and follow a timeline of important dates during the transaction, maintain physical and online files and provide a consistent, quality controlled system to ensure the smooth and successful completion of all relevant steps in the real estate transaction.
  • Review contract terms to ensure all necessary information is entered in the system.
  • Ensure all documents are fully and correctly complete and executed.
  • Coordinate all requirements for closing, such as municipal inspections, keys, CO, etc.
  • Daily communication with lending and project teams regarding completion of inspections items, coordination of appraisal and communication with lending team.
  • Prepare correspondence, such as memos, letters, emails, documentation, and presentations.
  • Maintain and manage transaction and project data for both buyers and sellers.

Organizational Planning and Reporting
  • Create and manage tools to ensure communicating and reporting pertinent information both internally and to campus partners as necessary.
  • Forecasting - create budgets, pro-formas, and economic analysis for projects. Monitor cost and performance projections.
  • Perform and document market research and maintain an active knowledge of market trends, rates, and competitive projects.
  • Ensure the accuracy and comprehensiveness of the organization's proprietary data; perform analysis for reports and presentations. Evaluate processes, collect, organize, analyze, and interpret data across projects. Prepare reports related to real estate development activities, capital needs assessment.
  • Other duties as specified.


  • Bachelor's degree in related field or equivalent work experience to develop the necessary communication, quantitative, and financial skills needed for the position.
  • 1-3 years of related experience or comparable academic coursework.
  • Evidence of strong customer service skills and success as part of collaborative project teams.
  • Demonstrated planning, analysis, and quantitative skills and acumen.
  • High ethical and confidentiality standards in interactions with staff, clients, vendors, and the public.
  • Ability to work successfully in both a team environment and individual basis.
  • Demonstrated skills in collecting and synthesizing data and designing work flows and procedures.
  • Attention to detail and persistence to ensure that diverse project elements are complete and satisfactory.
  • Ability to work well under pressure with multiple/competing deadlines.
  • Valid Driver's License.

  • Highly developed written and verbal communications skills.
  • Excellent problem solving and decision making skills.
  • Advanced degree, with coursework or experience in real estate construction and development.
  • Ability to learn and apply new skills; keep abreast of current development; synthesize complex or diverse information.
  • Intermediate to advanced skill level in the Microsoft Office Suite and proficiency in database management.


Princeton University is an Equal Opportunity/Affirmative Action Employer ( and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW (

Salary Grade

ADM, 040

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Estimated Appointment End Date


Comments Related to End Date

3 year term position

Physical Capacity Exam Required


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