Assistant Director of Records

Location
Los Angeles, California
Posted
May 05, 2017
Ref
Requisition 25873
Institution Type
Four-Year Institution

The Assistant Director of Student Records provides a variety of student services and administrative support for the Records Office. Primary responsibilities include managing the administration of assessments (mid-term and end of term examinations, papers, and assignments); managing updates to the content and layout of the Records Office and Student Affairs websites; managing several enrollment related functions; counseling students regarding graduation requirements; and assists with other Records Office functions such as answering questions at the Records Window, by phone, and managing the Records Office main email account. Incumbent is also responsible for completing and submitting all State Bar Exam certification forms to the Committee of Bar Examiners. Finally, incumbent is responsible for managing the Records Office student workers.

Discretion, independent judgment, and demonstrated work ethic, are required. The ability to provide timely and accurate communication to students is an essential component of this position. Evening and weekend hours may be required.

The Assistant Director works in a collaborative relationship with all law school students, faculty, administrative offices, and University offices and actively participates in implementing policies and procedures to enhance the overall effectiveness of the school.  

 

Requirements

 

Application Instructions:

Applicants must submit their qualifications via UCLA's Career Opportunities website at https://hr.mycareer.ucla.edu. Reference UCLA REQ. # 25873

 

The complete listing of qualifications is available on UCLA's official job posting.

  • Ability to take initiative in managing projects and ability to develop and keep to timelines.
  • Skill in organizing materials, information and people in a systematic way so as to optimize efficiency and minimize duplication of effort.
  • Ability to employ fundamental counseling techniques with sensitivity sufficient to resolve problems and provide appropriate guidance.
  • Superior interpersonal skills and the ability to make connections and work creatively and effectively with students, faculty, staff, administrators, and alumni.
  • Skill in working as part of a team, collaborating with colleagues and using initiative to anticipate the needs in areas of responsibility.
  • Strong computer skills for spreadsheet reporting, word-processing, database maintenance, Web design and maintenance. Minimum of intermediate experience with Word, Excel and MS Outlook preferred.

 

UCLA School of Law

The UCLA School of Law is a nationally recognized three-year graduate school with a student population of approximately 1200. There are now approximately 125 full and part-time faculty, 200 career and part time staff members located in both the Law School and Law Library. The law school enjoys a superior national reputation and is known for a willingness to innovate and experiment.   Detailed information concerning UCLA School of Law may be found at our official website.

 

Benefits

UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct