Subaward AdministratorJob Description:
The Subaward Administrator will be part of the responsive and professional team within the Division of Sponsored Programs (DSP) and will represent the University of Florida (UF) in the preparation, negotiation and management of outgoing subawards, subcontracts, and their respective amendments issued to Subrecipients under prime federal or non-federal grants, cooperative agreements, and contracts. Essential functions of this position include that:
- The Subaward Administrator will have overall responsibility for the preparation, negotiation and management of outgoing subawards, subcontracts, and their respective amendments that are issued to Subrecipients under prime federal or non-federal grants, cooperative agreements, and contracts.
- The Subaward Administrator will exercise independent judgment to ensure that outgoing subawards, subcontracts, and their respective amendments are issued timely and are compliant with UF Policies and Procedures, the terms and conditions of the prime award, and applicable governmental regulations.
- The Subaward Administrator upon discovery of any potential problems with subrecipients, will provide notification, advice, and assistance for corrective action that may be required such as: renegotiation of the subaward/subcontract; corrections to be inserted and initialed by both parties; amendments; internal adjustments, termination, or other remedies available.
- The Subaward Administrator is an active participant in the campus shared responsibility for ensuring responsible stewardship for funds provided by external sponsors.
- The Subaward Administrator will assist with writing, publishing, benchmarking, and implementing outgoing subaward and subcontract policies, procedures, directives, and guides and ensure established systems and procedures are understood and followed.
- The Subaward Administrator will be responsible to identify operational problems and deficiencies of any nature or when problems are discovered, resolve those within limits of authority or coordinate resolutions with the Associate Director of Sponsored Programs.
- The Subaward Administrator will assist in development and maintenance of electronic generation, tracking and management system for subaward activity. The Subaward Administrator is expected to develop metrics and methods of measure by which to track the institution’s subaward activity. The Subaward Administrator is expected to identify necessary reports, upgrades, enhancements and innovations to ensure transparent and efficient processing of subawards and subcontracts.
- The Subaward Administrator will be responsible for developing and maintaining positive and productive business relationships within the University of Florida organization and with its Subrecipients.
- The Subaward Administrator will interface with Contracts & Grants Accounting (C&G) to ensure the efficient flow of information occurs between the Division of Sponsored Programs and C&G and for effective subrecipient monitoring.
- The Subaward Administrator will be the central point of contact for all Division of Sponsored Programs outgoing subaward activity.
- The Subaward Administrator will develop and implement the University of Florida training sessions, workshops, and communications regarding subaward policies, procedures, and directives.
- The Subaward Administrator is expected to maintain a high level of professional knowledge through self-study, research, participation in professional development, and attendance at webinars and conferences.
- The Subaward Administrator will be responsible for ensuring compliance with Federal Funding Accountability and Transparency Act reporting.
- The Subaward Administrator will assist the Assistant Vice President, Division of Sponsored Programs, Associate Director of Sponsored Programs as needed in performing other duties as assigned and relate to the Division’s outgoing subaward activities
Commensurate with education and experience.Minimum Requirements:
Bachelor’s degree in an appropriate area and two years of experience in sponsored program administration; or an equivalent combination of education and experience.Preferred Qualifications:
- Advanced Degree (JD, PhD or Master’s) and 3-years of sponsored programs administration experience or Bachelor’s degree and 5-years of sponsored programs administration experience; strong administrative, negotiating and communication skills; positive leadership qualities.
- Three or more years of experience in sponsored programs outgoing subaward/subcontract administration; demonstrated knowledge of federal policies governing the administration of subawards, grants, cooperative agreements, and contracts at educational institutions, including the relevant OMB Circulars, Federal Acquisition Regulations, Code of Federal Regulations, and major sponsor policy requirements.
- Understanding and awareness of federal initiatives and trends that affect subaward and sponsored program administration at educational institutions, such as the Federal Demonstration Partnership, NSF Fastlane and the NIH Commons.
- Ability to provide excellent customer service.
- Ability to be an effective communicator verbally and in writing.
- Ability to critically think and use good judgment.
- Ability to establish and maintain effective working relationships.
- Ability to interface with electronic business applications such as PeopleSoft and other web based data systems, as well as the Microsoft Office Suite and Adobe
- To be considered for this position all applicants must submit a cover letter, resume and list of references.
- This position requires a background check.
- Application must be submitted by 11:55 p.m. (EDT) of the posting end date.