Director of Internal Operations for Advancement - Office of the Vice Chancellor for Advancement (A1
Director of Internal Operations for Advancement
University of Illinois
Office of the Vice Chancellor for Institutional Advancement
The University of Illinois at Urbana-Champaign seeks a full-time Director of Internal Operations for Advancement.
Lead the internal operations and administrative personnel in the Office of the Vice Chancellor for Advancement (OVCA). Represent OVCIA and the Vice Chancellor for Advancement (VCA) in collaborations with key campus and community stakeholders, representing OVCIA's mission and values throughout the Urbana campus, University administration, University of Illinois Alumni Association, and University of Illinois Foundation.
Major Duties & Responsibilities:
OVCA Operations Management
- Represent OVCIA interests and acts on behalf of the Vice Chancellor by attending meetings and events as requested.
- Serves as a member of the Senior Leadership Team, setting priorities related to the needs of OVCIA.
- On behalf of the VCA, respond to emails, drafts correspondence to be distributed either internally or externally-facing audiences, resolve issues and respond to questions, relieving the VCA as appropriate.
- Responsible for daily operational processes and efficient management, workflow and coordination of projects for a complex administrative office, with dual reporting lines to the Chancellor of the University of Illinois and the President of the University of Illinois Foundation, and in conjunction with the President of the Alumni Association, ensuring a high level of customer service and responsiveness for the twenty-two academic units for which we have advancement offices stationed.
- Independently conduct research for the Vice Chancellor for Advancement relating to current issues and projects.
- Serve as the official point person for the OVCIA for requests such as calendar, event attendance, donor hosting opportunities, etc.
- Actively engage in the campus community, representing the OVCIA on relevant committees, task forces and hosts donors when necessary and as appropriate.
- Sole decision maker for the scheduling of the Chancellor's Condo located at One Main, Champaign, IL
- Develop processes and streamlines collection of unit-based reports to include Annual Plans, Performance Reviews, Statement of Economic Interest, and other administrative-level reports as necessary.
- Interview, hire, train, supervise, evaluate, motivate, and reclassify civil service support staff, overseeing workloads, priorities and projects. Assign tasks; delegate routine operations; act as final approver as necessary.
- Responsible for aligning duties and functions for seven (7) civil service employees located in three separate buildings on the Urbana campus, as well as in the Chicago Illini Center at 200 S. Wacker Drive, Chicago, IL.
- Determines staffing needs and works with University of Illinois Human Resource office to set salaries for civil service employees at the time of reclassification.
Bachelors degree required.
A minimum of five years' experience in a professional level management position with responsibility for supervising staff, managing administrative projects and processes and providing liaison with high-level political, organizational, and business constituents on behalf of an employer or executive office.
Experience in the University of Illinois System, Alumni Association and/or University of Illinois Foundation is required, with preference in working directly with donors and/or alumni and documented experience providing executive level support that includes outstanding customer service to internal and external constituents is required.
A solid understanding advancement policies and procedures for the University of Illinois Urbana campus. Supervisory experience required. Professional work experience in a higher education environment.
Extensive knowledge University of Illinois organizational structure, policies, programs, and procedures.
Unparalleled ability to maintain confidentiality and managerial discretion. Excellent analytical and interpersonal skills sufficient to communicate and collaborate with all levels of university employees. Ability to prioritize work and manage a variety of complex projects simultaneously with accuracy and detail in a complex environment with changing deadlines, priorities and frequent interruptions. High level interpersonal skills, including tact, good judgement, diplomacy and flexibility. Exceptional poise under pressure at all times.
Competitive and commensurate with qualifications and experience.
To ensure full consideration, application materials must be received by May 18, 2017. Please complete your candidate profile at http://jobs.illinois.edu and upload a letter of application, resume and the names, address, phone numbers and email addresses of three professional references. For more information regarding application procedures, contact Brenda Morris at firstname.lastname@example.org. Proposed starting date is as soon as possible after the closing date. Interviews may take place prior to the closing date; however, no decision will be made until after that date.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.
The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO. To learn more about the University's commitment to diversity, please visit http://www.inclusiveillinois.illinois.edu
Organization Name: Ofc VC Inst Advancement
College Name or Administrative Unit: Office of the Vice Chancellor for Institutional Advancement
Category: Academic Professional
Open Date: 05/04/2017