Budget Coordinator, Office of the Provost

Stony Brook, NY
May 05, 2017
Institution Type
Four-Year Institution
Job Description

Budget Coordinator, Office of the Provost-1700930

Required Qualifications: (Evidenced by an attached resume)

Bachelor’s degree. Three years of full-time financial accounting and reporting experience to include analyzing and reconciling various databases as well as researching and resolving budget issues. Highly proficient, professional experience in word processing, spreadsheet management, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc...). Demonstration of integrity, trust, transparency, and compliance with policy, regulation, and laws are core requirements for the position. Strong strategic, qualitative and analytical thinking skills with an ability to solve problems and make effective decisions. Experience successfully, collaboratively, and transparently building consensus on direction and approach among a large number of diverse colleagues, senior leadership and/or outside agencies to address and resolve issues.

Preferred Qualifications:

Bachelor’s or Master’s degree in accounting or another business-related area. CPA. Additional years of financial accounting and reporting experience to include analyzing and reconciling various databases as well as researching and resolving budget issues. Experience in a higher-education/academic setting and/or within a large organization. Managerial accounting and reporting experience. Experience in data modeling. Extensive understanding of the financial rules and regulations surrounding a higher-education/academic environment, preferably within the SUNY system.

Brief Description Duties: With core values of integrity, innovation, and compassion as a foundation, the Budget Coordinator will have primary responsibility for transactions related to the Provostial area financial/accounting operations. Specifically, the incumbent will oversee a portfolio of departments and center/institute accounts, some of which they will have primary fiduciary oversight for, completing transactions as necessary and in compliance with relevant policies/procedures. The incumbent will record resource commitments to/from the unit, ensuring that resources are received in a timely manner, making periodic adjustments as necessary. The incumbent will work with other staff to review, analyze, monitor, and report on the financial health of Provostial areas to which they are assigned. The Coordinator will report directly to the Sr. Assistant Provost for Finance, Budget & Operations. The successful candidate will have outstanding written, verbal, and interpersonal communication skills to include experience building positive relationships based on trust, predictability, and communication.

Transactions & Analysis:

  • Responsible for monitoring, updating and reconciling the various databases utilized by the university throughout the year to manage the resources within the Provostial areas. Responsible for interfacing with the other financial systems on campus and in SUNY. Analyze various data repositories to ensure validity and troubleshoot discrepancies.
  • Manage all activity relating to the Provostial IFR and Summer and Winter (SUTRA) accounts, reviewing and approving new revenue-supporting account proposals, allocating requests and expenditure transfers, insuring allocation and expenditure alignment and compliance with campus policies. Prepare trend reports and forecast activity as requested.
  • Periodically review free balances in state operating accounts and advise Sr. Assistant Provost of potential problems. Serve as a liaison to units within the Provostial areas, advising and providing direction on budgetary issues as well as other administrative offices (Budget, Accounting).

Internal Controls:

  • Assist the Sr. Assistant Provost with maintaining necessary internal controls, conducting reviews, providing training, and ensure the financial goals of the University are achieved.

Relationship Management:

  • Create and/or maintain partnerships within the Provost’s area and across the university as an integral part of the Provost’s budget team.

Other duties or projects as assigned as appropriate to rank and department mission.

Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Pollock-Krasner House in East Hampton, New York, Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police.

Official Job Title: Senior Staff Assistant
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Provost Office-Stony Brook University
Schedule: Full-time Day Shift 8:30am-5:00pmProvost Office-Stony Brook University
Posting Start Date: May 4, 2017
Posting End Date: Jun 3, 2017, 10:59:00 PM
Salary: Commensurate with experience within the range of $65,000-$77,000
Salary Grade: SL3


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