Merced, California
May 04, 2017
Institution Type
Community College

Position:             Director of Financial Aid - Mgmt Range 6

Salary:                 Full Salary Range $82,644 - $128,361

                            Salary commensurate with education and experience

Closing Date:       June 5, 2017, 12:00 pm, PST

Beginning Date:   Approximately July 12, 2017




Master's Degree from an acceptable accredited institution in related field OR Bachelor’s Degree from an acceptable accredited institution AND a minimum of five years of experience in progressively responsible roles.

A minimum of one year of supervisory experience.  Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.


  • Exposure to educational financial aid programs.

General Description:

Develops and manages the overall delivery of financial aid services; providing information and serving as resource to others on financial aid matters; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established state and federal guidelines; and serving as an integral member of the leadership team.

Essential Functions

  • Collaborates with a wide variety of internal and external groups (e.g. faculty, administration, students, auditors, educational institutions, regulatory agencies, etc.) for the purpose of implementing financial aid and related program components; creating long and short term plans; and addressing organizational objectives.
  • Compiles data from internal and external sources for the purpose of analyzing issues, ensuring compliance with policies and procedures, and/or monitoring program components.
  • Develops internal controls, work processes, programs for the financial aid and placement delivery systems for the purpose of ensuring comprehensive, efficient and effective management in accordance with regulatory requirements and established guidelines.
  • Manages financial aid and related services for the purpose of achieving organizational objectives while complying with established State and Federal requirements.
  • Monitors financial aid awards to students for the purpose of ensuring government compliance with regulatory requirements within established guidelines.
  • Oversees financial aid programs and/or department activities (e.g. work study, scholarship allocations, grant funds, etc.) for the purpose of ensuring that performance objectives are met within budget and in compliance with State, Federal and District practices.
  • Participates as a member or facilitator in meetings, workshops and seminars that frequently involve a range of issues (e.g. financial aid processes, advisory bodies, problem resolution, personnel and staffing, etc.) for the purpose of conveying and/or gathering information required to perform functions.
  • Performs personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget.
  • Prepares a wide variety of reports (e.g. program review, accreditation, etc.) documents and presentation materials, independently and/or through delegation to other personnel (e.g. annual federal reports, policies, budgets, grants, procedures, forms, etc.) for the purpose of implementing and maintaining services and/or programs.
  • Presents a wide variety of financial aid and related information for the purpose of communicating information, and ensuring adherence to state and federal guidelines and established internal controls.
  • Recommends new hires, promotions, termination and transfers for the purpose of maintaining staffing needs and productivity of the work force.
  • Recommends solutions to a wide variety of complex issues for the purpose of addressing the financial aid, scholarship, student worker and grant fund needs of the district.
  • Researches a wide variety of financial aid resource topics (e.g. policies; accounting practices; guidelines and regulations; etc.) for the purpose of ensuring compliance with regulatory requirements and established guidelines; securing information for planning; and/or responding to requests.
  • Responds to a wide variety of inquiries from internal and external sources for the purpose of identifying relevant issues and recommending or implementing action plans.
  • Supports the President, Superintendent, Board, and department administrators for the purpose of developing and implementing services and programs and achieving operational goals.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
  • Be sensitive to and understand the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students

Knowledge of:

  • Federal and State financial aid laws and regulations.
  • Managerial principles and practices.
  • Automated financial aid software systems.
  • Fundamental accounting and fiscal reporting procedures and practices.
  • Federal Internal Revenue Services (IRS) laws and regulations as they pertain to student financial aid eligibility.
  • Personal and financial problems of economically disadvantaged students.
  • Financial aid needs analyses.
  • Conflict resolution techniques.
  • Private and institutional scholarship programs.
  • Research techniques and methods.
  • Basic auditing principles and practices.
  • Budgeting principles and practices.
  • Public relations principles, including the use of tact, patience and diplomacy
  • General knowledge of the function of a financial aid unit.
  • Appropriate and legal methods of eligibility determination.
  • Appropriate formats for budgets and financial statements.
  • Principles of effective supervision and accounting.
  • An integrated computer system (i.e. Colleague)
  • Ability to read, understand, and apply applicable laws and regulations

Ability to:

  • Understand, interpret and compose clear and concise financial and narrative reports.
  • Work independently in the absence of specific instructions, secure and maintain the confidence of officials, employees, and the general public.
  • Supervise employees effectively.

How to Apply:   All applicants must provide the following items by the closing date in order to be considered for this recruitment.  Documents may be emailed or faxed in order to meet the deadline, but all documents must be clear and legible.  Email to:, or Fax: 209-384-6103 or mail:  Yeng Her, Office of Human Resources, Merced College, 3600 M Street, Merced, CA 95348-2898



  1. Completed District application form available online
  2. Letter of interest addressing your qualifications for the position
  3. Resume
  4. Three recent letters of recommendation
  5. Legible unofficial college transcripts (undergraduate and graduate).  Transcripts must include the degree major and date the institution granted the degree.   Official copies are not required unless applicant is hired. 
  6. Foreign transcripts must include a U.S. evaluation and translation.

It is the applicant’s responsibility to ensure that all required materials are in the Human Resources Office on the filing deadline.  Incomplete application packets will not be considered.  All materials submitted in your application file become District property and will not be returned to you. 

Individuals with disabilities may request any needed accommodation to participate in the application process.  Please submit your request with your application to the Human Resources Office.

Interview Information: Those applicants deemed most qualified for the position will be invited to appear for oral interviews before a screening committee.  The interview process will include a pre-interview writing assessment.  Finalist interviews with district administrators will follow the same or next day.  A limited number of candidates will be invited to interviews.  Expenses for travel and accommodations will be the responsibility of the candidates.

Employee Benefits:  The District pays (with small contribution from employee) health, prescription, vision and dental insurance premiums for the employee and dependents.  Life and income protection insurance premiums are provided for the employee only, as well as paid vacation, sick leave, and holidays.

Condition of Employment:  The selected candidate must be livescanned and tested for tuberculosis at his/her own expense prior to the start of employment.  The Immigration Reform Act of 1986 requires verification of the right to work in the United States.  Applicant must be able to perform essential functions of the position with or without reasonable accommodations.   All offers of employment are subject to approval by the Board of Trustees.

5/5/17 yh