Development Associate

May 04, 2017
Institution Type
Four-Year Institution
About The Unit: The University of Chicago Library offers an exciting opportunity to a highly organized and motivated professional to manage the daily operations of its Development dept. and to help implement fundraising strategies during a momentous University-wide capital campaign. Reporting to the Director of Development (DoD), the Development Associate is a key member of the Development team and is well-versed in the Library's development systems, databases, and spreadsheets. This highly administrative position provides support to, and works closely with, the DoD. This position is often the first point of contact for donors and the public and must provide excellent customer service. This position also acts as a liaison to the University's Alumni Relations and Development (ARD), and to Library colleagues.

Unit Job Summary: Oversees and implements acknowledgment program, produces Library's yearly complex endowment reporting, and generates other key reports. Serves as primary liaison between Library Development and University's fundraising database (Griffin) team. Under supervision of DoD, manages all aspects of Library Society Membership Program, including gift processing and acknowledgements, event planning, and budget. Working with the Director of Communications and DoD, produces copy for Library's newsletter Libra. Maintains Development web pages, collaborates with University's Annual Fund team to ensure timely production of appeals, and assists in management and implementation of Library events. Supervises two student workers. ESSENTIAL FUNCTIONS Gift Processing and Acknowledgment: Ensures incoming gifts processed carefully and efficiently and donor acknowledgements produced in timely manner. Ensures gifts allocated to correct Library fund and that tailored acknowledgements are created as needed. Endowment and Stewardship Reporting: Oversees and executes Library's endowment program. Navigates and maintains Access database to generate reports. Maintains Griffin database and coordinates activity for special donors with University's Office of Stewardship. Works with Library colleagues to produce select stewardship reports on gifts from endowment and non-endowment donors. Data Retrieval, Analysis, and Reporting: Ensures all data-related and reporting needs of dept. met. Using data from Griffin, supports DoD's requests for tailored reports on fundraising progress and giving trends. Maintains knowledge of reporting basics in order to analyze data and prepare reports. Tracks incoming gifts and analyzes data against past performance in setting goals for future campaigns. Manages donor data for Library's annual fund solicitations in conjunction with ARD, Library Society appeals, and Visiting Committee appeals. Assures that basic donor information kept current in Griffin. Assists DoD in donor portfolio management. Library Society Program Management: Helps direct annual Library Society Membership solicitation campaign and special events. Implements strategic plan to upgrade members' financial participation. Processes and acknowledges all Library Society membership and special gifts. Implements annual solicitation campaign for various Library Society funds. Plans and coordinates Library Society events, and manages all logistics, working with Library Facilities. Writes copy and develops conceptual themes for program invitations and special communications. Works with designers/printing vendors on program information production. Oversees services of caterers, florists, photographers, and other vendors. Works with Special Collections Research Center staff to coordinate programs with exhibitions Monitors Library Society budget. Assists in staffing the Chair of the Library Society, preparing all membership communications on their behalf and all remarks for Library Society programs. Visiting Committee to the Library Support: Coordinates all logistics of Visiting Committee (VC) meetings and activities, tracks VC giving, and supports DoD in managing and engaging VC. Other Functions: Monitors and replenishes Development office supplies. Researches and writes articles for Libra, the Library's newsletter. Acts as point person and coordinator of annual Alumni Weekend activities at Library. Provides logistical support for annual student book collecting competition and maintains competition Web site. Maintains department Web pages. Other duties as assigned.

Unit Education: Bachelor's degree required.

Unit Experience: A minimum of two (2) years' experience working in a fast-paced office setting at a university, library, or other non-profit organization or service-oriented field required. Development experience strongly preferred.

Unit Job Function Competencies: Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required. Exceptional organizational skills and strong attention to detail required. Ability to work well independently as well as within a team required. Excellent written and verbal communication skills required. Ability to handle sensitive information, exercise discretion, and maintain confidentiality required. Strong word processing, database, and spreadsheet skills, especially Microsoft Word and Excel, required. Ease with databases such as Raiser's Edge or Griffin, or a keen interest and willingness to learn fundraising systems and databases, required. Familiarity with web content management systems or capacity to learn quickly required. Ability to exercise diplomacy and interact with constituents with integrity, tact, and polish required. Ability to interact well with a diverse group of donors, faculty, staff, volunteer leaders, students, alumni, and other Library constituents required. Ability to attend and help with weekend and evening events required. Ability and willingness to travel to locations on and off campus required. An understanding of the University of Chicago, its mission, history, academic and administrative organizational structures, and philanthropic culture strongly preferred.

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