Librarian & University Archivist - Forsyth Library (R-0199)

Hays, Kansas
May 03, 2017
Institution Type
Four-Year Institution

Forsyth Library, Fort Hays State University (FHSU) seeks a creative and service-oriented colleague to collect, organize, and maintain control over a wide range of primary sources in many formats documenting the people, research, and history of the university.  The University Archivist develops and recommends policy and implements procedures for collecting, organizing and making accessible university documents, collections, records and artifacts using contemporary technologies and traditional archival methods.  This is a 12-month non-tenure-track faculty position with an appointment expected at the rank of Librarian I or II, a salary dependent on experience and qualifications, and an anticipated start date is July 17, 2017.


  • American Library Association-accredited Master’s degree (e.g., MA/MLS/MLIS/MIS) is required for appointment as a librarian. 
  • Certificate or concentration in archives or equivalent experience as determined by the Library Dean.
  • Experience with metadata standards such as RDF, Dublin Core, EAD, METS, MODS, PREMIS, or DACS.
  • One or more years’ practical experience processing archival collections, either professionally or as part of an internship or relevant student experience.
  • Excellent written and oral communication skills.
  • Potential to contribute to archival and digital librarianship through professional service and scholarship.


  • Knowledge of current and emerging trends, issues, workflows, and best practices associated with digital content acquisitions and curation in an archives environment.
  • Two or more years’ experience with preservation/conservation standards and their challenges for a variety of formats (e.g. born digital or reformatted digital objects such as images, sound, moving recordings, data, and analog and print formats).
  • Experience working with legal and ethical issues affecting privacy, records restrictions, digital rights management, and access to archival materials.
  • Society of American Archivists awards or certificates (e.g. Digital Archives Specialist, Academy of Certified American Archivist).
  • Experience with digital and scholarly repository platforms and technology (e.g., ArchivesSpace, Archivists’ Toolkit, Bepress, DAMS, Omeka).
  • Strong record of professional engagement, including service to archivist organizations, presentations at conferences, and peer-reviewed publications.
  • Demonstrated ability to plan, prioritize, coordinate, and implement projects, independently and with teams.
  • Demonstrated collaborative and team building skills and the ability to work with a diverse group with a wide array of skills and expertise.
  • Demonstrated commitment to user-focused services and collection building.
  • Experience supervising the work of student employees.

RANK: Librarian, 12-month non-tenure track faculty position


PRIORITY DEADLINE: Preference given to applications received by May 31, 2017. 

SALARY: Commensurate with experience and qualifications

BENEFITS:  Competitive benefit package


Reporting directly to the Coordinator of Government Documents and Special Collections at Forsyth Library, the University Archivist:

  • Organizes, provides intellectual and physical access, and curates institutional records, manuscript collections, and historical documents in accordance with accepted standards and practices;
  • Creates finding aids at series and collection levels using best practices and standards including DACS and EAD or other contemporary tools making them available online for research purposes;
  • Maintains copies of FHSU masters’ theses for historical research and preservation needs, and, if needed, creates original cataloging records of theses for viewing in the Library’s online catalog;
  • Implements basic preservation methods to extend the life of physical and digital materials;
  • Leads the creation and ongoing maintenance of university’s records retention schedules for Forsyth Library’s records retention program;
  • Manages the acquisition, preservation, arrangement, and accessibility of university records of historical and enduring value;
  • Develops and implements procedures for the acquisition, processing, digitization, and preservation of archival materials;
  • Advises and assists researchers in the use of archival materials in research activities;
  • Interacts with donors of archival collections both internal and external to the organization;
  • Appraises potential collection additions and makes recommendations for acquisition of new collections and de-accessioning of existing collections;
  • Participates in development and implementation of policies and standards for the archives;
  • Hires, supervises, and trains student employees, volunteers, and/or interns, as appropriate;
  • Promotes collections through physical and digital exhibits, publications, presentations, instructional sessions, and other outreach activities;
  • Maintains professional knowledge base and skills through continued education and/or research;
  • Engages in professional activities and participates in various University or Library committees and groups as elected or appointed;
  • Fulfills the requirements and expectations for FHSU librarians’ scholarship and service.

REQUIRED APPLICATION DOCUMENTS: Review of applications will begin on May 31, 2017 and continue until position is filled. Preference will be given to applications received by May 31.  Required documents include:

A letter of interest addressing required and preferred qualifications and experience. A resume or curriculum vitae. Unofficial graduate transcript(s).  Official copies will be required if hired. Contact information for three current professional references, including names, addresses, telephone numbers, and email addresses.

APPLICATION PROCESS:  To apply for this position, please visit the Human Resource Office webpage at and click on Employment Opportunities.  Only electronic applications submitted through the webpage will be accepted. 

If you have questions regarding the position, please contact:
Brian Gribben

Forsyth Library fosters learning, scholarship, and enduring connections to history, culture, and heritage as the foundation for knowledge and skills that enrich academics, work, and life.   We aspire to be the experts our learners and scholars seek first for the acquisition, discovery, application, creation, and curation of high quality information and research and for the preservation of university and regional history and heritage.  The library has 18 full time staff members, and over 150 research databases.  The library is also home to the university archives, unique special collections, rich digital collections (, a new institutional repository ( for research scholarship,  and collections of state, federal and international government documents.  More information is available on our web site ( and through social media:

About Fort Hays State University:
Forward Thinking.  World Ready - Fort Hays State University is a highly entrepreneurial teaching focused institution with major operations on-campus, online and in China.  Providing a high-quality education at an affordable price, FHSU is ranked by the Chronicle of Higher Education as one of the top ten fastest growing universities in the U.S.  It has an enrollment in excess of 14,000 students (Approximately 5,000 on campus, 3,500 in China, and over 6,000 online) and over 380 full time faculty.  Bachelors, masters and professional doctoral degrees are offered through five colleges, the Graduate School, the Honors College, the Virtual College, and various international partnerships.   Fort Hays State University's award-winning Virtual College coordinates distance education to the U.S. Armed Services and students in over 20 countries.  The Virtual College has received many accolades, including U.S. News & World Report Online Programs rankings,, Best Buys in Education, among others.  Students at FHSU may select a major field of study from 30 departments.  FHSU is fully accredited by several national agencies, and is one of six state-assisted institutions of higher education governed by a Board of Regents appointed by the governor of the state of Kansas.  The website ranked the Fort Hays State campus as the safest in the state of Kansas.

The University has rich sports and cultural programming, all of which enjoy tremendous community support.  The Beach/Schmidt Performing Arts Center is home to the Encore Series, which hosts many travelling Broadway shows, the Hays Symphony, university and other national and world-caliber performances.  Fort Hays State University athletic events provide NCAA Division II athletic entertainment.

About Hays, Kansas:
FHSU is located in Hays, a vibrant university community of approximately 22,000, located half way between Kansas City and Denver on Interstate 70.  Hays has received numerous recent accolades such as being voted an All-American City, second best city in the state to raise children, and also the third best small college town in America.  It is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas – serving a population of nearly 400,000.  Hays boasts excellent recreational facilities including the comprehensive Center for Health Improvement, Hays Aquatic Park, the Sternberg Museum of Natural History, Smoky Hill Country Club, Hays Municipal Golf Course, an extensive recreational program, and excellent opportunities for walking, running, and biking.  Hays is within 45 minutes of two large lakes providing boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily.  The community has award-winning public and private schools.  With over 60 restaurants, robust retail outlets, one of the lowest unemployment rates and commute times in the U.S., the city provides a safe, very friendly, low-cost, high-quality living environment.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.