MATRICULATION SPECIALIST

Location
91737
Posted
May 03, 2017
Institution Type
Community College



MATRICULATION SPECIALIST
Application deadline: Friday, May 19, 2017; 5:00pm

POSITION DESCRIPTION

Under general supervision, perform the following major functions in a student services program: act as district liaison for all aspects related to matriculation reporting, ensure all student contact information is captured and reported in the correct data element; evaluate all prerequisite/co-requisite appeals; administer and proctor assessment testing; develop and present student orientations; conduct outreach and recruitment efforts to high schools and community agencies; refer students to appropriate programs and services; collect, compile, and classify a variety of program data and produce reports. May direct the work of student assistants, or other employees.

RESPONSIBILITIES
• Determine need for student services and or program eligibility; interpret test results; make referrals to other on-and off-campus programs and services.
• Working knowledge of matriculation rules, regulations, policies and procedures in order to ensure compliance with Title V regulations.
• Work closely with key departments involved in matriculation to ensure smooth and accurate implementation of all matriculation
component activities reported to the Chancellor's office.
• Research, analyze and input technical specifications needed to ensure consistency and accuracy in coding all data elements.
• Research and evaluate all prerequisite/co-requisite appeals, work closely with faculty coordinators to ensure they have all necessary
information, communicate decision and process to student.
• Participate in beta testing for all Datatel products used for matriculation tracking and reporting.
• Develop, implement and update training related to matriculation process for staff and faculty; and develop and maintain various
matriculation policy manuals and training materials.
• Serve as system administrator for educational planning tool and degree audit.
• Administer and proctor computerized battery of assessment tests in reading, writing, and mathematics.
• Establish relationships with high school and community agency personnel for program recruitment purposes; coordinate the
development and preparation of promotional materials; make outreach presentations.
• Update computerized new student orientation program; maintain departmental web site; create, update, maintain and distribute the
college's occupational and transfer major sheets.
• Design, write, edit review and distribute various literature.
• Provide a variety of general guidance to assist students in meeting educational goals; present workshops; assist in student
orientation; explain program policies and procedures.
• Oversee computerized appointment scheduling system for counseling and testing sessions.
• Compile, analyze, process, report, and interpret a variety of student data; prepare a variety of narrative and statistical reports based
on student data; maintain current files and records.
• Assist in directing the day-to-day activities of hourly and student workers.
• Assist in the development of program goals, activities, and budget.
• Provide clerical assistance when needed; perform related duties as assigned.

MINIMUM QUALIFICATIONS
• Associate's degree.
• Knowledge of community college programs of study and student services.
• Keyboard skills and computer experience, which includes word processing, spreadsheets, database software, and strong
knowledge of Internet and e-mail communication.
• Demonstrated sensitivity to the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic
backgrounds of community college students.

MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities.

DESIRABLE QUALIFICATIONS

• Bachelor's degree in social or behavioral sciences or education.
• Ability to communicate effectively verbally and in writing to students, parents, faculty and staff; advise students regarding
educational goals; provide tutorial support.
• Ability to establish cooperative working relationships with staff, administrators, faculty, students, and others in the course of
performing assigned duties.
• Ability to maintain confidentiality when dealing with personal and sensitive student information
• Ability to work under steady pressure with frequent interruptions and a high degree of public contact by phone, e-mail or in person.

SPECIAL CONDITIONS
Working Hours: Monday through Friday, 7:30am – 4:30pm. Hours may vary according to the assignment.

APPLICATION PROCESS
Chaffey College recently implemented an online electronic application system. Our new application can be accessed at https://chaffey.csod.com/ats/careersite/search.aspx?site=2&c=chaffey. The application must be filled out completely and in detail. The application package must include a completed Online District Employment Application, completely filled out in detail and clearly show that you meet the minimum qualifications as set forth in the announcement, and you must upload the following documents:

• Cover Letter
• Resume
• Copy of college level transcripts
(photocopies or computer printouts are acceptable. Copies of diplomas/degrees are NOT
acceptable in lieu of transcripts. Official sealed transcripts will be required upon hire.)

Please do not include any additional documents; only the documents that are indicated above. If you upload documents that are not required, your application may be disqualified.

CONDITIONS OF EMPLOYMENT

This is a full-time, 12-month, classified bargaining unit position. Starting date: as soon as possible. Range 17 of the CSEA Salary Schedule, with a starting salary of Step A, $3,640/month. Excellent benefit package.

Chaffey Community College District is committed to equal employment opportunity

CLICK HERE TO APPLY NOW

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