Administrative Support Assistant II

Location
Arcata
Posted
May 03, 2017
Institution Type
Four-Year Institution


Administrative Support Assistant II

Humboldt State University


(Job #17-41) Administrative Support Assistant II, $2,116-3,433. Appointments are typically made at the beginning of the salary range. This is a full-time, benefited, 10/12 (work 10 months out of the year with pay and benefits over 12) position with a one-year probationary period in the Department of Sociology.

Position Summary: Under the lead oversight of the Department Chair and receiving lead work direction from a department Administrative Support Coordinator (ASC), the incumbent is responsible for administrative and clerical support of the Department of Sociology, and the Public Sociology Graduate Program. The incumbent supports the day-to-day operation of the department offices, performing clerical tasks to ensure college, department, program, administrative, and instructional requirements are met in a timely manner. The main duties of this position include office reception, maintaining student files, scheduling and coordinating department meetings and special events, attending meetings and recording and distributing minutes, and administrative support for field trips.

Duties: The essential job functions for this position include a range of office tasks that involve the use of judgment and discretion: receptionist for the department office, completing forms, filing and record keeping, distributing mail, and ordering supplies. Additionally, the ASA II will be responsible for equipment inventory, scheduling meetings, recording meeting minutes, gathering data, serving as the graduate program assistant, and preparing reports. Routine duties include assisting faculty, staff, students, and visitors characterized by professional interaction, patience and problem-solving skills.

Minimum Qualifications: Education & Experience: The equivalent of a high school diploma and some clerical experience which has provided the incumbent with the knowledge, special skills, and abilities listed below.

Required Knowledge, Abilities and Skills:
Demonstrated knowledge of:
  • English grammar, punctuation, and spelling
  • University infrastructure, policies, and procedures
  • Office methods, procedures, and practices
Demonstrated ability to:
  • Be proficient in performing work assignments, to include being receptive to changing policies and work methods
  • Learn, independently interpret, and apply a variety of complex policies and procedures; be able to identify deviations from applicable policies
  • Apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
  • Perform standard arithmetic functions including tracking and comparing data
  • Clearly communicate orally and in writing
  • Work as the front-line contact for the Departments, interacting with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills
  • Understand, interpret, and communicate procedures, policies, information, ideas, and instructions
  • Process sensitive and confidential information in a responsible manner
  • Establish and maintain working relationships and communicate effectively with students, faculty, and staff from diverse backgrounds
  • Be patient and considerate, but firm and consistent with a wide variety of faculty, staff, and student personalities in potentially contentious situations
  • Multi-task, prioritize work, tolerate frequent interruptions and accept change
Demonstrated skills:
  • Fluency in standard office support technology systems and software packages, and willingness and ability to learn new software and related skills required to perform job duties effectively
  • Effective interpersonal and communication skills
  • Thorough knowledge of and skill in standard office procedures and practices
  • Strong orientation to serve students and faculty
Preferred Qualifications: Preference will be given to those candidates with the following: experience in educational setting with a diverse student population, working knowledge of PeopleSoft Campus Solutions, Nolij, Google Drive, and various Social Media platforms, recent demonstrated experience within the university system, and demonstrated customer service.

Application Procedure: Please note that Humboldt State University now requires application materials to be submitted electronically. If assistance is needed, the Human Resources & Academic Personnel Services office (located in Siemens Hall room 212) has a computer station available and our front office team would be happy to assist you. Qualified applicants should submit electronically the following materials:Submission of the application materials should be sent as email attachments to careers@humboldt.edu.

Please include your last name and the job # (17-41) in the subject line of the email.

Application Deadline: This position is open until filled. The first review of applications will be Monday, May 15, 2017.

HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Human Resources
Siemens Hall - Room 211
Arcata, CA 95521-8299
(707) 826-3626
Fax: (707) 826-3625
http://www.humboldt.edu/jobs
Email: careers@humboldt.edu

It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education - or activities only part of which are qualifying- -will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus.

Evidence of required degree(s), certification(s), or license(s) will be required prior to the appointment date. The successful candidate for a position at HSU is required to be fingerprinted through the Humboldt State University Police Department or their local law enforcement agency. The results of the fingerprint process must be received by the university prior to the candidate’s appointment. The cost of the fingerprinting is borne by the university.

Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at http://www.humboldt.edu.

Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race,religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

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