University of Delaware
Job Title Payroll Coordinator
Job ID 104589
Location Newark, DE
PAY GRADE: 29E
DEADLINE: Open until Filled
CONTEXT OF THE JOB:
The Payroll Department is responsible for paying all of the University's employees including faculty, exempt and non-exempt as well as students, miscellaneous wage and supplemental employees. The department provides and maintains the official Payroll Records in accordance with State and Federal regulations as well as University policies and procedures.
Under general direction of the Payroll Administrator, the Payroll Coordinator is responsible to oversee the daily operation of the processes necessary to ensure compliance with University and federal and state policies and regulations. A high level of independent judgment is required. This position applies business processes and conducts financial analysis to ensure the proper checks and balances are in place across the UD community. The Payroll Coordinator interprets and executes financial policies and procedures and makes recommendations for change as appropriate. The Payroll Coordinator works collaboratively with all departments across campus to help ensure that all employees are paid accurately and timely with the correct withholdings and deductions, and to ensure the withholdings and deductions are remitted in a timely manner.
Effective analytical and technical skills are required, including the use of payroll management systems and spreadsheet software programs to insure accurate integration from multiple payroll reporting systems into UD the HCM (Human Capital Management) system.
- Oversees the process of overpayments; maintains master list, calculates net repayment amounts, communicates with analysts, departments and/or employees, completes payroll reversals or manual payroll adjustments and corresponding journal vouchers as needed.
- Completes all federal, state and local tax payments and all associated reports and additional paperwork processing.
- Performs payroll distribution duties after each pay cycle is complete. Responsible for creating and monitoring the garnishment file for Procurement.
- Responsible for Payroll bank reconciliation in conjunction with the General Accounting department.
- Reviews, activates and inactivates payroll purpose codes as needed to complete the payroll distribution.
- Monitors the collection and approval of all bi-weekly payroll batches submitted through an Excel spreadsheet, Time Report forms, or the Time & Attendance system.
- Identifies, analyzes, and resolves complex, multi-faceted payroll problems and developmental issues.
- Monitors various payroll entries and payroll suspense reports.
- Responsible for direct deposit reversals and the accompanying paperwork and the reissuing of valid payments to employees.
- Responsible for manual payroll entries, Pro card administration, and correcting payroll suspense reports.
- Provides guidance and support for Payroll Level 6 and Payroll Level 7 employees.
- Resolves direct deposit problems associated with return resolution reports that show funds being returned, and reissuing those funds through payroll or the Procurement office.
- Responsible for the approval of time report forms, additional tax withheld forms, W-4 forms, and direct deposit forms that enter the payroll web basket.
- Responsible for creating and distributing bi-weekly Excel spreadsheet for student and miscellaneous wage time collection.
- Reports State Pension totals after each pay to the State Pension Office, in addition to initiating the ACH payment through the Procurement office.
- Creates yearly Payroll and HR processing schedules to be distributed to campus community.
- Responsible for transferring the Time & Attendance batches to a flash drive after each pay cycle for storage.
- Bachelor's degree in a job-related discipline and two years related experience. Associate's degree in a related field with four years related experience, or a High School Diploma/GED and six years related experience can substitute for required education.
- Ability to work independently, with effective organizational skills and attention to detail.
- Ability to handle multiple tasks simultaneously.
- Ability to analyze and solve problems.
- Effective interpersonal skills and the ability to make independent decisions, judgments, and interact well with a wide range of people of all ages and diverse backgrounds.
- Effective oral and written communication skills with a commitment to customer service are required on all levels of the university community.
- Ability to create, compose, and edit written materials.
- Knowledge of federal, state, local, and university laws, in addition to university guidelines and procedures.
- Knowledge of PeopleSoft preferred.
Equal Employment Opportunity
The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html