Financial Aid Scholarship and Special Program Lead (SSP IV)/ Financial Aid

San Bernardino, California
Mar 08, 2017
Institution Type
Four-Year Institution


Employment Status: Full-time, "exempt," Probationary position

Work Schedule: Monday-Friday, 8:00AM - 5:00PM

Deadline: This position will remain open until filled. Applications will be reviewed beginning April 5, 2017.

Typical Activities

Under general supervision of the Director of Financial Aid, the Financial Aid Scholarship and Special Program Lead will provide complex student services for the Financial Aid Department. Typical responsibilities include, but are not limited to:

  • Incumbent will oversee on and off-campus scholarship programs and is Responsible for insuring CSUSB's scholarship administration is compliant with CSU system-wide and CSUSB university scholarship regulations, policies and procedures.
  • Incumbent will be the liaison for the Office of Financial Aid & Scholarship and the work collaboratively with colleagues in the Divisions of ITS, Academic Affairs, Administration and Finance, University Advancement in support of the CSU Graduation Initiative. 
  • The Scholarship Lead will provide lead services for the Scholarship Coordinator to review the financial aid assistance eligibility and potential alternative financial support of upper division undergraduates and post-baccalaureate with the goal of assisting them towards graduation within the CSU Graduation Initiative time frames. 
  • Incumbent will review program reconciliations completed by program coordinators at end of each quarter to insure funds are balanced and utilized as prescribed by university administrators, university agreements and/or departmental expectations. 
  • The Scholarship Lead will meet with upper-division undergraduates and post-baccalaureate students to provide financial advisement and guidance.
  • Incumbent will assist with awarding of scholarships, related communications, revisions and other financial aid assignments as needed.
  • Incumbent will insure that scholarship funds are utilized to the maximum extent and to provide scholarship data and/or reports that will assist in providing additional funding sources.
  • Incumbent will participate in university scholarship committees and assist in planning long-range goals that support the strategic goals of CSU San Bernardino and its Student Affairs Division, manage and coordinate projects from development through completion and assist with funds management of scholarship programs.
  • Incumbent will oversee the distribution of nearly $4 million in campus-based and off-campus scholarship funding.
  • The university participates in all HEA, Title IV, NCAA, and state financial aid programs.

Minimum Qualifications

Applicants must possess the equivalent to a Bachelor's Degree in Student Personnel, Higher Education, Counseling, Business Administration, Business Information Systems or a related area.  A Master's Degree from an accredited university is preferred. A minimum of five years of progressively responsible experience in an institution of higher education is required.  Applicants must have experience with staff motivation, training, employee relations and able to work effectively through others. Applicant must have excellent interpersonal and communication (verbal and written) skills and must be highly organized.  Leadership experience is essential along with skills in establishing partnerships within a complex organization and with the communities it services.  Two to three years progressively responsible PeopleSoft/Oracle-based Financial Aid software experience, systems analysis, functional operations and knowledge in student administration module in an institution of higher education is preferred.  Applicants must have a working knowledge of and experience in the development, maintenance and/or implementation of automated financial aid processes as part of an integrated student information system.  Applicants must possess excellent administrative skills, including coordinating and managing projects, formulating goals, establishing policy, implementing regulations, and systems planning.  Proven ability to effectively troubleshoot and resolve oracle/web-based financial aid system problems highly desirable.  The ability to communicate at all levels of the organization with a diverse and multicultural workforce and campus community is required.

Supplemental Information

Current employees will be given preferred consideration.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

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