Associate Vice President, Facilities Planning and Management

San Bernardino, California
Apr 04, 2017
Institution Type
Four-Year Institution

An image without description

California State University, San Bernardino is one of 23 campuses in the California State University system. Located equidistant between Los Angeles and Palm Springs, CSUSB serves the expansive San Bernardino and Riverside Counties (also known as the Inland Empire), whose more than 4 million residents live in 27,000 square miles - an area larger than 10 states. Voted the most beautiful CSU campus by students, CSUSB is nestled in the foothills of the picturesque San Bernardino Mountains, which provide a stunning backdrop to the 441-acre park-like campus. Cal State San Bernardino is a preeminent center of intellectual and cultural activity for the Inland Empire. With five academic colleges, along with a college of extended learning and a branch campus in Palm Desert, CSUSB enrolls more than 17,000 students and employs more than 2,100 faculty and staff. An Hispanic-serving Institution, the campus reflects the rich and dynamic diversity of the region and has as diverse a student population as any university in California. 

Employment Status: Full-time, "exempt" position, included in the Management Personnel Plan (MPP).

Salary: Salary commensurate with experience and qualifications. 

First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning May 5, 2017. 

Required Application Materials: 
All applicants must submit 1) Letter of interest or cover letter, 2) Current resume or curriculum vitae, 3) Three professional references who can provide assessments of your professional experience, accomplishments and prospects for success in this position, and 4) Diversity Statement – may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared you for this role at California State University, San Bernardino (maximum 250 words).

Typical Activities

The Associate Vice President is the principal facilities administrator at CSUSB's San Bernardino and Palm Desert Campuses. The incumbent, reporting to the Vice President for Administration and Finance, provides leadership to the institutional processes associated with the planning, funding, design, construction, operation and maintenance and leasing of an expanding portfolio of University facilities. The Associate Vice President of Facilities Planning and Management is responsible for overall administration of the University's property and land assets, facilities strategic planning, campus master plan, capital planning, facility design and construction, facility maintenance, capital construction project management and continuous improvement of its facilities. Responsibilities also include directing aspects of facilities operations including long-term planning, and fiscal management. The Associate Vice President works cooperatively and collaboratively with other campus offices and departments, key campus administration, faculty, and staff. The Associate Vice President will act as the liaison for CSUSB with local and state approval and permitting agencies as it relates to facilities. This position requires exceptional business acumen, leadership, organizational, and communications competencies.

Duties and Responsibilities:
The incumbent will provide leadership and supervision to approximately 122 management and represented employees and will manage activities through direct reports having overall responsibility for maintenance delivery and functional programs, including regional facility managers.  The incumbent will manage compliance with all appropriate internal and external regulatory agencies and collaborate with senior leadership in making long-term strategic decisions that reflect upon the campus and its off-campus locations.  Also, the incumbent will ensure the overall monitoring and success of assigned functions and for integrating these activities with those of other major organizational segments.  The incumbent will provide oversight for selected, high-profile maintenance, repair and renovation jobs and projects, monitoring those jobs and projects for compliance, costs and quality control.  The incumbent will develop and implement systems, procedures, processes, and new approaches that continually promote, foster, and assure quality improvement and exhibit a clear customer service commitment to meet the needs of a diverse campus community. Additionally, the incumbent will provide oversight of multiple-trade and maintenance services provided by campus staff, outside contractors and vendors, and perform other related duties as assigned.  The incumbent will participate in a consultative process with representative faculty, staff, and student groups to achieve consensus on issues pertaining to the position. 

Minimum Qualifications

Required Qualifications:
Applicants must possess the equivalent to a Bachelor's degree in architecture, landscape architecture, urban planning, engineering, construction management, business management or a closely related field. Applicants must possess a minimum of ten (10) years of progressively responsible management experience involving the operation and maintenance of facilities and infrastructure of a large, campus setting. At least five (5) years of the required experience should be in an executive management position overseeing a facilities management organization or a major component of one.

Applicants must have a thorough knowledge of facilities planning, design and construction; facilities maintenance and building renewal management; sustainable building design and operations; utilities operation and management; human resources management, organizational development and training; and financial management.  Applicants must have demonstrated experience providing successful leadership in facilities management, budget management, staff supervision and the design and construction of renovation projects. Applicants must have expert project management skills, including capital projects; thorough knowledge of maintenance operations, building systems and utilities operations.  Applicants must have knowledge of state and federal (e.g. Americans with Disabilities Act Amendment Act, "ADAAA") laws relating to physical barriers removal along with a broad knowledge of principles of sustainability that may be applicable to campus operations, especially involving reduction of carbon emissions.  

Applicants must have proven leadership skills with success in complex and distributed organizations.  Applicants must have the ability to establish metrics for department and employee goals that measure effectiveness of contributions to efficient operations of department.  Applicants must have excellent interpersonal, verbal and written communication skills.  Applicants must have the ability to interact with a diverse range of people, including the ability to build trust and consensus with university constituents including faculty, staff and students.

Applicants must have well developed analytical, organizational, supervisory, reasoning, problem solving, and conflict resolution skills along with effective communication skills to include excellent written and oral communication skills. Applicants must possess high energy, be action-oriented, honest, have integrity, compassion for others and perseverance.  Applicants must have the ability to build and establish credibility with all; equally able to connect in the boiler room and the boardroom and have the ability to grasp the bigger picture and goals of the institution and to integrate the goals fully into the facilities operation. Applicants must be a strategic thinker who creates clear communication channels, sets goals, improves efficiency and continuously improves client satisfaction.  Applicants must have a commitment to excellence and to be part of an evolving, energetic, and forward-thinking campus environment.
Preferred Requirements:
An advanced degree is preferred.  Previous experience in a University setting with multiple collective bargaining units is highly desirable.

Supplemental Information

 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Similar jobs

Similar jobs