Research Analyst (AA/S EI) / Research & Sponsored Programs
Employment Status: Full-time, probationary "exempt" position.
Work Schedule: To be determined.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning May 8, 2017. (Position Review Date Extended)
Position Summary: Under the general direction of the Director of Sponsored Programs Administration (SPA) - the Research Analyst (RA) will act as a post award liaison between funding agencies, principal investigator/project director (PI/PD), Auxiliary Accounting (AA), Auxiliary Payroll (Payroll), UEC Human Resources (HR), and various University departments, colleges, and divisions. Post award administration encompasses a wide range of specialized sponsored program administration responsibilities over the life of a sponsored award. The incumbent will effectively interpret various accounting processes, funding agency terms and conditions, OMB Circulars, campus, and UEC policies. Analyze, review and provide feedback to ORSP on renewal budgets being developed. Collaborate with Research Compliance Office to ensure compliance with federal regulation oversight such as IRB, IACUC, Biosafety and Financial Conflict of Interest.
Current employees will be given preferred consideration.
Typical job responsibilities include, but are not limited to:
- The incumbent will exercise independent judgment and discretion while performing a full range of specialized administrative and analytical work, policy research, analysis and evaluation, related to grants and contracts fund management to include, fiscal and budget analysis, financial management, accounting, compliance, and problem solving.
- The incumbent will work independently to apply theoretical knowledge to develop recommendations and conclusions and will have the direct responsibility and accountability for the work results and project management of an assigned workload of a large volume of complex and restrictive grants and contracts. Also, the incumbent will be the central point of contact, for PI/PD, related to all post-award issues and policy and procedural matters and will ensure compliance with applicable regulations and funding terms and conditions of the award.
- The incumbent will utilize working knowledge of and ability to apply standard theories, principles, practices and techniques to review and analyze award documents to develop award notification documents to PI/PD which includes assigning a unique project number and determining appropriate project title and program code, develop expenditure and cost share chart of account (COA) requests and submit requests to accounting to establish critical identification project number in the Common Finance System (CFS).
- The incumbent will account for internal control documents (project information form and grant memos), ascertain scope of work, and performance/budget periods. Review, analyze and determine budgetary guidance and restrictions, extract reporting requirements and due dates, determine invoicing requirements, conflict of interest disclosures and obtain necessary insurance documents. Analyze budget to determine appropriate operational expenditure and cost share chartfields, corresponding budget allocations, and prepare appropriate budget load requests.
- The incumbent will ensure all critical award attributes are input and updated in the CFS Grant Module and ensure indirect cost rates are reflected correctly in module for proper collection at month end. Provide review and completion instructions for all accounting related forms, signature cards and conflict of interest forms, and review of HR hiring forms and Payroll processes. Provide overview of cost sharing and effort reporting requirements and necessary forms required for certification. Provide direct one-on-one foundational training to educate PI/PD and project staff on how to generate and read CFS financial statements, queries and drilldowns.
- The incumbent will analyze detailed transactional general ledgers to determine and compile year end journal entries to facilitate the recording of expenses in the appropriate fiscal year. Analysis and review of documents conducted to determine funds availability, adherence to budget, allowability, allocability, and compliance with agency and accounting regulations and policies to ascertain accurate and complete submission of supporting documentation.
- The incumbent will work collaboratively with PI/PD, AA, HR, Payroll, and Office Research & Sponsored Programs (ORSP) staff. Also, the incumbent will be accountable for own work results which are reviewed for soundness of judgment, will take initiative, determine priorities, and perform work in various situations where numerous diverse demands are involved.
- Other duties as assigned.
Applicants must possess equivalent to a four year degree in a related field along with one year of administrative experience, preferably in sponsored programs administration (post award). Applicants must have experience in developing and monitoring grant budgets and or contracts, accounting, fiscal reporting, and government compliance. Applicants must have the ability to read and interpret contracts. Applicants must possess a general working knowledge of applicable university infrastructure, policies, and procedures. Applicants must have the ability to apply independent judgment, discretion and initiative to address problems along with the ability to take initiative, anticipate problems and address them proactively. Applicants must have comprehensive knowledge in the principles and methods of operational public and fiscal management in order to apply all applicable funding terms and conditions, OMB regulations, and campus accounting requirements and regulations. Applicants must have superior analytical and problem solving skills. Applicants must have the ability to multitask, prioritize, perform work in various situations where numerous and diverse demands are involved, and work with minimal supervision. Applicants must have excellent organization and customer service skills along with strong interpersonal communication and writing skills. Applicants must have the ability to establish and maintain a cooperative working relationship with a culturally diverse university community. Applicants must have strong computer skills including on-line and be proficient in computer software applications such as MS Office, especially MS Word and MS Excel. Three years of related experience is desired along with experience and in-depth knowledge in PeopleSoft Common Finance Systems.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)