Administrative Assistant IV (P/T), CP2N40903REG

Glen Ellyn, IL
May 02, 2017
Institution Type
Community College

Train registration staff to facilitate an organized registration process.

Position Title: Administrative Assistant IV (P/T), CP2N40903REG

Duties of Position:

  • Manage the health science program processes, review completed forms for accuracy, keep organized and well maintained files.
  • Monitor, track and report on permit processes, both My Access and Outlook.
  • Provide ongoing training and daily communication for all registration staff and student workers (on and off campus).
  • Produce and update training materials. Update and post documentations to U Drive.
  • Create signage, fliers, develops marketing pieces. Post hours of operation changes to doors for notification to students.
  • Participate in college-wide committees as a registration resource as designated by Manager.
  • Scan all office forms using Perceptive Content.
  • Register students by phone, in person and by mail.
  • Order supplies, class schedules and furniture for office. Keep inventory of supplies using Mercury Commerce.
  • Back up for setup and registration of Sponsorship, Charge backs and Joint Agreement students.
  • Other duties as assigned.

Experience and Education:



Two years of experience in a busy, fast paced office setting.


One year of college including courses in supervision and Computer Information Systems.



Two years as an Office Manager or Supervisor.


Associate degree in management/business.

Equipment & Working Conditions:

Multi-line telephone, Fax, copy machine, and personal computer.

Extensive communication with the public in a large office setting. Lifting up to 25 lbs. of material. Some standing. Extensive use of PC and telephone. Work with confidential student information.

This position requires a background check at the expense of the college.

Department: Registration Services - REG

Position Type: Part time - PT

Pay Type: Hourly Non-Exempt


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