Program Coordinator

Miami, Florida
May 01, 2017
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The University of Miami, Miller School of Medicine, Department of Continuing Medical Education has an exciting career opportunity for a Program Coordinator. This position is responsible for planning and executing educational activities for physicians and other healthcare professionals that assures compliance with Accreditation Council for Continuing Medical Education (ACCME) and Pharma industry guidelines. Duties may include, but are not limited to, planning and coordinating Continuing Medical Education (CME) symposia and courses from inception, evaluation to completion of final reports; staying abreast of ACCME guidelines and essentials; preparing documentation for program review at CME committee meetings including needs assessment, learner objectives, disclosures, and budgets; assisting in preparing ACCME annual reports, PARS and other special reports as required to maintain up-to-date accreditation; consistently records detailed course expenses and income to ensure fiscal success; assisting the CME Manager in hotel contract negotiations; preparing and distributing exhibit request letters to prospective industry contacts and exhibit follow-up; collaborating with the CME Manager to develop exhibit room floor plan and assigning exhibit space; coordinating and compiling program content for brochures and course collateral; preparing faculty invite letters and correspondence, CME forms and organizing the logistics of the speaker hotel and travel for the University of Miami and guest faculty; processing speaker honoraria for each course; managing on-site registration desk and assignment of registration staff duties; managing communications with exhibitors and corporate supporters; arranging pre-event and onsite logistics to ensure delivery and set-up of event functions; and preparing the syllabus for printing.

The minimum qualifications for this position are as follows: high school diploma or equivalent, with some college. At least three years of relevant work experience including coordinating multiple tasks. Experience in CME office or as a meeting coordinator preferred. Ability to develop, coordinate and evaluate a program that is designed to expand and improve. Ability to analyze and evaluate programmatic and administrative activities, make comprehensive evaluations and prepare detailed reports and recommendations. Ability to establish and maintain effective working relationships with other department staff, service provider staff, client advocacy groups and the general public. Ability to express ideas and information, clearly and concisely, both verbally and in writing. Detailed and results oriented. Excellent interpersonal, communication and public relations skills, including the ability to incorporate diplomacy, tact, patience and professionalism into day-to-day activities. Excellent organizational skills with attention to detail. Experience using Microsoft Office Suite software. Ability to coordinate multiple activities at the same time. Strong typing ability with a minimum of 45 words per minute. Ability and willingness to move equipment, small furniture and small boxes for set-up of meetings and conferences. Ability to work a flexible schedule to accommodate attendance at meetings during the week as well as on the weekends. The position requires adaptability and flexibility to altering demands and work hours. Substantial overtime may be required during the winter and spring months (hours ranging from a 6:00 am start and continuing until 8:00 pm are not uncommon). Any relevant education, certifications and/or work experience may be considered.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action-Veteran/Disability Employer. Come join us!

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University of Miami School of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.