Administrative Assistant - Office of the President

Montclair, NJ
Apr 29, 2017
Institution Type
Four-Year Institution
Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date April 26, 2017

Position Title Administrative Assistant - Office of the President

Vacancy # V-1268

Department Office of the President

Division Office Of The President

Job Description

Administrative Assistants in the Office of the President provide a full range of staff and project support as part of an office team that supports the work of the President and includes the Chief of Staff, the Director of Government Relations, the Executive Assistant to the President, and two Administrative Assistants. Members of the team report directly to the President, with the day-to-day work coordinated by the Executive Assistant to the President.


All general administrative duties as assigned.

Qualifications & Requirements

  • Ten years of experience in a busy office environment charged with significant responsibilities.
  • Excellent communication/customer service skills, including a poised and professional manner in greeting, speaking with, and providing assistance to a wide range of people, both over the phone and in person.
  • Ability to handle multiple tasks and projects simultaneously.
  • Experience in document preparation, business meeting and event planning, and travel arrangements.
  • Ability to draft and prepare both formal and informal communications.
  • Excellent computer skills, particularly Google calendar, Word, Excel, and Adobe Acrobat Pro.
  • A high degree of comfort working in a team environment, where each member of the team is ready to step in and help when needed.
  • Ability to exercise discretion at the highest level while being trusted with sensitive and highly confidential information.
  • A baccalaureate degree.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.

Salary Range
Commensurate with Experience

Anticipated Start Date Open until position is filled

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Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at



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