Editorial Assistant

Apr 28, 2017
Institution Type
Four-Year Institution
About The Unit: The Oriental Institute of the University of Chicago is a research organization and museum devoted to the study of the ancient Near East. Founded in 1919 by James Henry Breasted with the financial support of John D. Rockefeller Jr., it is an internationally recognized pioneer in the archaeology, philology, and history of ancient Near Eastern civilizations. The research objective of the Oriental Institute is to integrate archaeological, textual, and art historical data to understand the development and functioning of the ancient civilizations of the Near East from the earliest Holocene through the Medieval period. The Institute achieves this by conducting archaeological excavations, artifact analyses, development of new research methodologies, the stewardship of systematic museum collections, philological studies, historical research, and the development of dictionaries of ancient languages. The Oriental Institute Museum, open to the public, is a world renowned showcase for the history, art, and archaeology of the ancient Near East.

Unit Job Summary: Assist Managing Editor to coordinate all aspects of book production from manuscript acceptance to final printing, including scholarly books, newsletters, brochures, posters, and invitations. Format, edit, and prepare manuscripts concerned with ancient Near Eastern subject matter for electronic and print publications. Manage editorial assistants and approve work for publication. Work with authors, editors, printers, and distributors to prepare, produce, and facilitate distribution of final publication. Implement new publication projects. 40% Edit and prepare manuscripts to conform with conventions used in the fields of archaeology, history, and philology, as well as the writing of promotional materials used for print and media advertising. 30% Format and edit manuscripts using Adobe InDesign, Photoshop, and Acrobat to prepare manuscripts for proofing and press. 10% Communicate and work with a wide range of scholars within the University of Chicago and other institutions both domestic and international on design, content, and production aspects of the printing process. 7% Work with Director of Oriental Institute, Publications Committee, Managing Editor, and administrative staff with regard to publications of Oriental Institute. 7% Assist Managing Editor to oversee editorial assistants to prepare illustrative and written materials for final printing of books, brochures, etc. 3% Work with Managing Editor to create specifications for printing, acquiring competitive quotes, and authorizing expenditures for production of all publications. 2% Create accurate and well-written marketing materials for print and online publications. Occasional filing and organization of working spaces. 1% Develop new projects and assume responsibility for their implementation.

Unit Education: Bachelor's degree required. Advanced degree preferred

Unit Experience: A minimum of two years of relevant experience required. Good spelling and grammar. Attention to detail. Familiarity with ancient languages, the history, archaeology, art, and texts of the ancient Near East. Proficiency with Macintosh computers and Adobe Creative Suite (InDesign, Photoshop, Illustrator, Acrobat), Microsoft Word and Excel, and Internet (Firefox, Safari) browser applications. Ability to work patiently with faculty and students. Ability to meet deadlines. Good understanding of the Chicago Manual of Style preferred. Office experience preferred.

Unit Job Function Competencies: Excellent command of written English required. Ability to assume leadership of department in Managing Editor's absence. Knowledge and ability to manage large-scale publishing projects required. Knowledge of standard editing and proofreading marks required. Knowledge of grammar, punctuation, spelling, and style required. Demonstrated knowledge of The Chicago Manual of Style required. Ability to comprehend academic writing required. Strong verbal and written communication skills required. Ability to work independently and as part of a team required. Interpersonal skills required. Analytical skills required. Decision-making skills required. Attention to detail required. Organizational skills required. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required. Ability to maintain confidentiality required. Proficiency with computers required. Knowledge of Microsoft Word required. Knowledge of at least one foreign language preferred. Knowledge of standard editing and proofreading marks preferred. Familiarity with The Chicago Manual of Style preferred. Familiarity with other style manuals (e.g., MLA, APA) preferred

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